Executive Virtual Assistant

4 weeks ago Be among the first 25 applicants Executive Virtual Assistant (POOLING) Position : Executive Virtual Assistant (POOLING)Working Hours: US Business HoursHiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.About the Role:We are looking for an Executive Virtual Assistant with a strong background in executive support and a proactive, detail-oriented mindset. In this role, you'll provide high-level assistance to executives and leadership teams, manage calendars and communications, and support ongoing operational and project-based tasks.This opportunity is ideal for someone with excellent organizational skills, professionalism, and experience working remotely using project management platforms and AI tools. If you're a self-starter who thrives in a dynamic environment, we'd love to hear from you.Key Responsibilities:Executive Assistance (50%)Manage calendars (Google Calendar, Calendly) and schedule meetings Handle email management and correspondence Follow-ups via email, chat, and/or phone Organize travel arrangements, expense reports, and itineraries Prepare reports, presentations, and meeting minutes Maintain confidentiality and handle sensitive information General Operations Assistance (50%)Assist with data entry, research, and document preparation Manage and update project management tools (Asana, Trello, ClickUp, etc.) Handle basic bookkeeping or invoicing tasks Coordinate with different teams and stakeholders to ensure smooth workflow Provide customer support via email, chat, or social media (as needed) RequirementsQualifications:Quality Assurance, Trainer, Recruitment Specialist, or similar) Strong general business support skills, including: Administrative assistance Calendar and schedule management Email and inbox handling Basic documentation and reporting Professional written and verbal communication Excellent English communication skills (both written and verbal) Strong organizational, time-management, and multitasking skills Tech-savvy and comfortable using tools such as: Productivity software (Google Suite, Microsoft Office, Slack, etc.) Project management platforms (Asana, Trello, ClickUp) AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required) Ability to work independently with minimal supervision Nice-to-Have Skills:Experience handling basic graphic design tasks (Canva, Adobe Express) Social media management experience Technical Requirements:Stable high-speed internet with backup Computer (laptop or desktop) with recommended quad-core CPU 2.5GHz+, RAM 16GB+, and dual monitor Headset, mic, and webcam for meetings Dedicated and distraction-free workspace BenefitsWhat we offer:Salary rate is up to $6/hr based on experience Pandemic-proof job Since you will be working from home, you get to save a lot of time and money Company & team events - Virtual and Offline Tenure Based Benefits HMO coverage up to $50/Month Paid Time Offs What we don't offer:All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements Notes:For the best application experience, we recommend using MS Edge as your browser. This ensures optimal performance and minimizes any potential submission issues. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application. Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Customer Service Industries IT Services and IT Consulting Referrals increase your chances of interviewing at HelpFlow by 2x Sign in to set job alerts for “Executive Assistant” roles. 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