Administration Assistant | Onsite | AU Accounting Firm exp

Global Talent Pipeline Development Officer @ TOA Global | Constantly striving for Greatness, Fueled by Passion and Determination Administration Assistant – Location: Cebu – Shift: 7AM - 4PM PH Time, Monday to Friday – Work Arrangement: Onsite Unlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines supporting our global clients in the accounting industry. ABOUT THE ROLE Role purpose/Job Summary The Administration Assistant provides administrative and clerical support to the client. You are responsible for maintaining and organizing documents and database while ensuring accurate and correct information. You are also accountable to answer inquiries and requests as deemed proper and necessary. Top 5 daily tasks Manage workflow in & out of the office Manage/triage director's email Manage client document e-signing (tax, financials, ASIC) Emails to clients for simple requests ATO & ASIC lodgments Duties and responsibilities * training will be provided for these tasks Providing office support including customer and employee support Keeping well-organised files and records of business activity Researching company data and archived reports Keeping computer databases up to date Interacting with clients either on the phone or via e-mail Answering phones and connecting calls to the proper department Following up on business communications, billing, and ordering Communicating with materials suppliers and vendors Invoicing Using spreadsheets to track expenses and company spending Collecting and inputting company data Preparing documents Writing and editing company correspondence Assisting with minor support Giving feedback on office efficiency and suggesting possible improvements Other adhoc administrative tasks as required Assist support of onshore staff Client Insurance Renewal for PI, PL, and WC Manage Client Onboarding & Offboarding Managing Client Engagement & Renewals Bank reconciliations Balance sheet reconciliations Qualifications Written English communication skills Ability to work to deadlines Proactive, self-motivated & organised 3+ years' experience in a similar role in Accounting/Tax practice Key Softwares Now Infinity ATO Mate Karbon Workflowmax Practice Ignition Microsoft Suite (Word, Excel) Personal attributes Communicates proactively High attention to detail / Organised Fast learner Keen to grow and learn new things What's in it for you? A competitive salary Health Insurance, and Life Insurance coverage 21 annual paid leaves Annual increase (Annual Performance Review) Tenure Recognition Program Access to certifications and courses from Ab2 Institute of Accounting 20+ options of free coffee and chocolate drinks Billiards, table tennis, or foosball in our breakout room Work-life balance and logging off on time for you to enjoy more personal time. A genuinely diverse, caring, supportive and high achieving team environment. Ongoing training, development and career progression opportunities Free & conveniently located onsite parking. We live by our VALUES to cultivate and foster growth and innovation. BE AWESOME Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment. KEEP IT REAL We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations. BRING THE WOW We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results. DREAM BIG We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement. Join TOA Global and experience the difference We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Referrals increase your chances of interviewing at TOA Global by 2x Sign in to set job alerts for “Administrative Assistant” roles. #J-18808-Ljbffr