Payroll Team Lead
5 days ago
Pre-payroll
Post Payroll
Final Pay
Dispute Validation
13th month
Details breakup of Job description about Payroll process & Finance Process Job description
Payroll
Timekeeping Validation
Check all the Timekeeping on DTR vs Timekeeping Templates that needs to be uploaded on the system
Check if the Timesheets are all approved and has proper tagging.
Additional Instructions
Check email from Gio for Maternity Benefit
Adjustment from previous payroll
Reimbursements
Incentives
Pending payment due to the employees that needs to reflect on the upcoming payroll
Validation of Uploaded Payregister
Once uploaded I still need to validate the Payreg to make sure that the above additional are up in the system and non are missed. So far all adjustments are either missed from outside departments of missed from the resources
Preparing of Payroll for Internal Employees (Inhouse)
Securing the attendance
PID
New Hires
Additional Instructions
Validations
Pre-payroll
Validation of Pre – employment requirement-s send by HR making sure that the information in the system are correct in H2, JD, and the actual Files
H2 access – Making sure that all New hires (Inhouse) are provided with H2 access
Set up of H2 Account – Assignments of approver, Organization and Schedules
Validation – Making sure that the account is tested by the employees and all the approvers are correct.
Leaves – checking the leaves if updated (Normally checking my own account for this.)
Tendopay – Once received we need to process and share the SOA for upload in H2 to make sure that it is deducted in the current payroll run
Validate and approval in H2 of the additional Earnings that needs to be included in the current payroll Run.
Validation and Approval of Payroll Profile
Post Payroll
Every cutoff and final pay - sending of Pay Register ID Summary
Every last cutoff of the month
Sending of YTD
Sending of TS Status
Waiting for the Payroll release to also release the Payslip
Checking of Adjustments for the next run
SSS, Phic, and HDMF
Validation of SSS, Phic and HDMF every end of 2nd Cycle
Statutory Compliance – Connect to Gio for the issue and concerns regarding Statutory benefit informing him of the Ruling, procedure and best practice to process everything.
Final Pay
Signing of Clearance forms
Validation of Tendopay before signing the clearance.
Making sure that all assets and other payables are either issued with ATD or returned to the company
Receiving of final pay list
Need to check all the employees listed if they are entitle to received the final on the current run
Securing the Last TS from HRBP
Validation of the FP Computation vs H2 computation
Identify the difference in computation.
Signing of 2316
Once ready we need to sign the BIR 2316 per employee.
Making sure all the figures in 2316 are balance with what are presented in the FP Computation.
Dispute Validation
I normally call the inhouse employees that has Disputes.
If valid we need to explain:
Why we have the dispute (Normally system issue or system usage)
If not Valid
Need to explain to the employee with DOLE ruling back up
13th month
Need to complete Jan – Nov Payroll
Prepare the YTD
Validation of YTD (Make sure that all employees are active and entitle to 13th month pay)
Computation of 13th month pay
Validation per employee per Payroll Group
Annualization
Prepare YTD
Computation of annual Tax per employee
Comparing actual deducted to annual tax
Identify the Tax Refund per employee
2316 from previous employer
Visit the BIR for the application
Preparation of 1601
Submission
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