Accounts Payable

Overview

Accounts Payable opportunity with Teamified in Quezon City, National Capital Region, Philippines.

About Our Client

Our client is part of the largest wholesale production nursery group in Australia, offering consistent quality, service, scale and variety of green life to the landscape industry. They are a multi-award winning business, supplying retail, residential and commercial customers including landscape architects, designers and local government.

About the Role

The Accounts Payable ensures accurate, timely processing of company invoices, vendor payments, and related financial records. This role supports the Finance team and other departments by maintaining robust payables processes, ensuring compliance, and contributing to financial efficiency. The business is large-scale, multi-site, supplying wholesale, residential, commercial, and retail clients with horticultural and landscaping products, so strong attention to detail, process capability, and teamwork are essential.

Key Responsibilities

• Process vendor/supplier invoices, expense claims and credit notes: ensure accurate coding, correct approvals, and timely entry into accounting system.
• Match purchase orders, delivery dockets and invoices; resolve discrepancies in a timely manner.
• Liaise with procurement and receiving teams to confirm receipt of goods/services and follow up missing documentation.
• Prepare and execute vendor payments (via bank transfers, cheques, electronic payments) on a regular schedule, taking advantage of early payment discounts where possible.
• Monitor and manage accounts payable aging: ensure that accounts are paid within agreed terms; flag and escalate overdue liabilities.
• Assist with monthly/quarterly close processes: provide AP balances, accruals, reports as required.
• Contribute to internal and external audits: supply documentation, ensure AP procedures comply with policies and regulations.
• Maintain compliance with tax requirements (GST/VAT etc.), internal controls, and company policies.
• Inventory/supply chain support where relevant: coordinate with nursery operations, order fulfilment/deliveries when discrepancies occur that affect payables.
• Process petty cash and employee reimbursements.
• Continuous improvement: suggest process enhancements for efficiency, cost savings, and risk reduction.

Experience & Skills Required

Must-Haves:

• Minimum 2-4 years\' Australian experience in accounts payable or general accounting in a medium to large enterprise environment (preferably with multiple sites).
• Strong numeracy, accuracy, and attention to detail.
• Proficiency with accounting / ERP systems (e.g. MYOB, Xero, SAP, or similar).
• Solid understanding of accounting fundamentals: accruals, reconciliations, internal controls.
• Good communication skills: ability to liaise with suppliers, internal departments (e.g. sales, operations) and resolve issues diplomatically.
• Ability to manage time, prioritise tasks, and work under deadlines (e.g. month-end, payment run cycles).
• Comfortable working in a growing, dynamic business with scale and variety (multiple classes of suppliers, large order volumes).
• Sound organizational skills and ability to maintain clear documentation.

Nice-to-Have:

• Experience in horticulture / nursery / supply chain environments.
• Experience in handling multi-site operations (e.g. reconciling across different locations).
• Intermediate proficiency in Excel (vlookups, pivot tables) or other reporting tools
• Experience with implementing or improving AP controls or process automation.

Behavioural Attributes

• Proactive and problem solving: ability to anticipate issues (e.g. delayed invoices, missing documentation) and take action.
• Strong integrity and ethics: handling payments and vendor relationships requires trust.
• Team Player: works well with finance, sales, operations.
• Adaptable: business changes (e.g. seasonality, supply fluctuations) may require flexibility.
• Customer-focused mindset: even though suppliers are internal/external partners, good service and professionalism matter.

Qualifications

Tertiary qualification in Accounting, Finance, or related field is preferred. Or an equivalent certification or significant demonstrated experience.

Performance Measures / KPIs

• Invoice processing cycle time (from receipt to payment)
• Percentage of invoices matched without discrepancies
• Accuracy in AP ledger (few to no reconciliations issues)
• Compliance with payment terms and avoidance of late payment fees
• Flexibility in work hours and location, with a focus on managing energy rather than time.
• Access to online learning platforms and a budget for professional development
• A collaborative, no-silos environment, encouraging learning and growth across teams
• A dynamic social culture with team lunches, social events, and opportunities for creative input
• Health insurance
• Leave Benefits

If you have the skills and are eager to contribute to our team\'s success, we encourage you to apply for this exciting opportunity. Apply now

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