Executive Assistant

4 days ago

Bacoor, Philippines SolutionCX Full time

About the Role Remote position. Seeking a strategic Executive Assistant who can bring structure, clarity, and anticipation to the CEO’s day-to-day operations—transforming complexity into focus and helping the organization move forward with intention and efficiency. Responsibilities Email & Communication Management Manage and organize the CEO’s inbox—triage, prioritize, and draft responses to ensure timely communication. Maintain a professional and consistent tone in all correspondence while ensuring confidentiality. Track pending messages, follow‑ups, and key threads to prevent missed communications. Identify and flag urgent or high‑impact matters requiring the CEO’s attention. Coordinate internal and external communications using Microsoft Outlook and Teams with expert proficiency. Administrative & Executive Support Manage the CEO’s complex calendar, scheduling meetings, protecting focus time, and blending work and personal commitments. Prepare meeting materials, agendas, and follow‑up summaries to ensure alignment on deliverables. Support quarterly and weekly planning rhythms—translating company goals into structured weekly priorities. Maintain organized digital records, planner updates, and accountability trackers. Assist in preparing reports, presentations, and meeting summaries (including EOS materials). Handle confidential and sensitive information with the highest level of discretion and professionalism. Operations & Coordination Coordinate across departments (Sales, Operations, Finance, HR) to streamline leadership activities and ensure alignment. Track action items, meeting follow‑ups, and project milestones to support execution. Assist in organizing leadership off‑sites, quarterly planning sessions, and company events. Arrange travel logistics—flights, hotels, transportation, and full itineraries for business and occasional personal travel. Support ongoing operational improvement by recommending and implementing process efficiencies. Qualifications Bachelor’s degree in Business Administration, Management, or a related field. At least 3 years of experience as an Executive Assistant, Administrative Officer, or in a similar role. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Proficient in Microsoft Office 365 (Outlook, Teams, Planner, Word, Excel, PowerPoint). Ability to handle confidential matters and work independently under minimal supervision. Experience working with leadership or executive-level stakeholders is an advantage. Benefits Full Work From Setup Complete Government-Mandated Benefits – SSS, PhilHealth, and Pag-IBIG Night Differential & Holiday Pay 13th-Month Pay Bonus HMO – Free for Employee and 1 free dependent Accident Insurance Paid Leave Entitlements Quarterly Perfect Attendance Incentives Company-Sponsored Events – Team building, employee engagement programs, and more Awards & Recognition Programs Seniority level Associate Employment type Full-time Job function Administrative Industries Executive Offices #J-18808-Ljbffr

  • Executive Assistant

    4 weeks ago

    Bacoor, Philippines Assistant Launch Full time

    Overview Join Assistant Launch as an Executive Assistant! At Assistant Launch, we aim to empower founders and busy professionals by connecting them with world-class Executive Assistants, enabling them to reclaim their time and focus on what truly matters. As an Executive Assistant, you will play a crucial role in supporting our clients by providing...

  • Executive Assistant

    3 weeks ago

    Bacoor, Philippines TalentPop App Full time

    Executive Assistant – Remote, Full-Time Opportunity Be the strategic right hand that keeps leaders moving forward. We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) . As an EA, you’ll be the strategic...

  • Executive Assistant

    2 weeks ago

    Bacoor, Philippines PhysioNest Full time

    Executive Assistant to the Company Owner (Hybrid) Location: Bacoor, with branch visits (San Pedro, Biñan, Trece, Imus, Lipa, Angeles) Schedule: Mon–Sat, flexible hours Salary: ₱25,000 – ₱35,000 (depending on experience) Job Summary: We’re looking for a proactive and trustworthy Executive Assistant to support the Company Owner in managing multiple...

  • Executive Assistant

    1 day ago

    Bacoor, Calabarzon, Philippines PhysioNest Full time ₱200,000 - ₱350,000 per year

    Executive Assistant to the Company Owner (Hybrid)Location:Bacoor, with branch visits (San Pedro, Biñan, Trece, Imus, Lipa, Angeles)Schedule:Mon–Sat, flexible hoursSalary:₱25,000 – ₱35,000 (depending on experience)Job Summary:We're looking for a proactive and trustworthy Executive Assistant to support the Company Owner in managing multiple businesses...

  • Executive Virtual Assistant

    3 weeks ago

    Bacoor, Philippines TalentPop App Full time

    Executive Virtual Assistant Join TalentPop App as an Executive Virtual Assistant. TalentPop is a fast‑growing e‑commerce enabler focused on helping businesses succeed. What You Will Do You are the remote anchor ensuring smooth executive operations. Your primary tasks include: Calendar Management – master scheduling and complex meeting coordination....

  • Remote Executive Assistant

    4 days ago

    Bacoor, Philippines Sound Decisions Full time

    Our client is seeking an experienced and highly organized Executive Assistant to provide direct, high-level support to our CEO. This role requires exceptional communication skills, a proactive mindset, and the ability to thrive in a fast-paced, high-energy environment. The ideal candidate will be a confident professional capable of managing competing...

  • Finance Specialist

    4 weeks ago

    Bacoor, Philippines Wing Assistant Full time

    Please whitelist the domains " lever.co " and " hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is an opening exclusively for Filipino candidates. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully! Finance Specialist (Remote) Wing is on...

  • Executive Operations

    3 weeks ago

    Bacoor, Philippines WeAssist.io Full time

    Executive Operations & Concierge Assistant Join to apply for the Executive Operations & Concierge Assistant role at WeAssist.io About the Client Exclusive Supercar Club – A luxury membership community for car enthusiasts and entrepreneurs. Driven by Purpose – Combining passion for cars with networking, philanthropy, and impact. Elite Membership...

  • Executive Secretary

    7 days ago

    Bacoor, Calabarzon, Philippines META Digitrading Full time ₱250,000 - ₱500,000 per year

    We, META Digitrading Enterprise Co., are looking for a proactive and organized Executive Secretary to support our management team. The role involves providing administrative and executive assistance, managing schedules, preparing reports, and ensuring smooth communication and operations.Key Responsibilities:Manage executives' calendars, meetings, and travel...

  • Executive Assistant

    4 weeks ago

    Bacoor, Philippines 7TI Web Development Services Full time

    Role: Executive Assistant (proficient in Notion) Salary: ₱40,000- ₱50,000 per month Job type: Full-time Work Schedule: Monday to Friday, 2:00 PM - 10:00 PM PH Time Location: Work From Home Responsibilities: - Onboarding clients and setting them up in Notion. - Establishing and maintaining client portals. - Responding to client communications via Slack...