Accounting and Admin Support Specialist
4 weeks ago
Accounting and Admin Support Specialist
Full-time • FusionNode Inc.
About Us:
FusionNode is a Managed Service Provider (MSP) company committed to safeguarding our clients' intellectual property and privacy. Our collaborative and innovative environment fosters excellence, making FusionNode a trusted name in cybersecurity.
Job Description:
As the Accounting and Admin Support Specialist, you will play a key role in maintaining accurate financial records and supporting core administrative operations. This role works closely with the Office Manager and Fractional CFO to ensure smooth day-to-day back office operations, financial compliance, and reporting accuracy. This is a primarily in-person role, with some flexibility for hybrid work as needed.
Responsibilities General Accounting- Maintain accurate and up-to-date financial records, including journal entries and general ledger reconciliations.
- Assist in the preparation of monthly, quarterly, and annual financial statements.
- Support month-end and year-end closing processes.
- Process vendor invoices and ensure timely payments.
- Prepare and send invoices to customers, ensuring accuracy and timely follow-up on collections.
- Reconcile accounts receivable and accounts payable balances.
- Ensure compliance with Philippine tax laws, including VAT, withholding tax, and corporate income tax.
- Prepare and file local tax reports and liaise with tax authorities as needed.
- Assist in creating financial reports for the FusionNode US, ensuring alignment with United States Generally Accepted Accounting Principles.
- Assist in managing payroll operations, including the calculation of wages, overtime, bonuses, and deductions.
- Support the team in ensuring compliance with applicable labor laws and tax regulations in the Philippines.
- Help process employee salaries accurately and on time through the payroll system.
- Assist in reconciling payroll accounts and preparing payroll journal entries.
- Provide support in addressing employee payroll inquiries and helping resolve discrepancies.
- Provide daily administrative support to the Office Manager, including documentation, logistics, and recordkeeping.
- Support onboarding/offboarding processes by preparing checklists, files, and access credentials in coordination with HR/Admin.
- Assist in managing vendor relationships, contracts, renewals, and compliance tracking.
- Help track company assets, employee schedules, and maintain centralized digital records and SOP documentation.
- Coordinate internal reports and ensure timely collection of updates and data from team leads.
- Provide ad hoc assistance with special projects such as retreats, team events, client reports, and operational improvements.
- Assist in maintaining and improving accounting and administrative SOPs.
- Recommend and implement tools or workflows to improve efficiency and reduce manual tasks.
- Ensure internal records and files are audit-ready and compliant with internal policy.
- Bachelor’s Degree in Accounting, Finance, or a related field.
- Minimum of 2-3 years of experience in accounting or bookkeeping roles.
- Familiarity with Philippine tax regulations, including VAT and withholding tax.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
- Strong attention to detail and ability to meet deadlines.
- Excellent communication and problem-solving skills.
Apply directly through our online form. We\'ll review your application and get back to you soon. Please allow at least 2-3 days for us to process your application.
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