Accounting and Admin Support Specialist

Accounting and Admin Support Specialist Full-time • FusionNode Inc. About Us: FusionNode is a Managed Service Provider (MSP) company committed to safeguarding our clients' intellectual property and privacy. Our collaborative and innovative environment fosters excellence, making FusionNode a trusted name in cybersecurity. Job Description: As the Accounting and Admin Support Specialist, you will play a key role in maintaining accurate financial records and supporting core administrative operations. This role works closely with the Office Manager and Fractional CFO to ensure smooth day-to-day back office operations, financial compliance, and reporting accuracy. This is a primarily in-person role, with some flexibility for hybrid work as needed. Responsibilities General Accounting Maintain accurate and up-to-date financial records, including journal entries and general ledger reconciliations. Assist in the preparation of monthly, quarterly, and annual financial statements. Support month-end and year-end closing processes. Accounts Payable and Receivable Process vendor invoices and ensure timely payments. Prepare and send invoices to customers, ensuring accuracy and timely follow-up on collections. Reconcile accounts receivable and accounts payable balances. Financial Compliance and Reporting Ensure compliance with Philippine tax laws, including VAT, withholding tax, and corporate income tax. Prepare and file local tax reports and liaise with tax authorities as needed. Assist in creating financial reports for the FusionNode US, ensuring alignment with United States Generally Accepted Accounting Principles. Payroll Processing Assistance Assist in managing payroll operations, including the calculation of wages, overtime, bonuses, and deductions. Support the team in ensuring compliance with applicable labor laws and tax regulations in the Philippines. Help process employee salaries accurately and on time through the payroll system. Assist in reconciling payroll accounts and preparing payroll journal entries. Provide support in addressing employee payroll inquiries and helping resolve discrepancies. Administrative and Back Office Support Provide daily administrative support to the Office Manager, including documentation, logistics, and recordkeeping. Support onboarding/offboarding processes by preparing checklists, files, and access credentials in coordination with HR/Admin. Assist in managing vendor relationships, contracts, renewals, and compliance tracking. Help track company assets, employee schedules, and maintain centralized digital records and SOP documentation. Coordinate internal reports and ensure timely collection of updates and data from team leads. Provide ad hoc assistance with special projects such as retreats, team events, client reports, and operational improvements. Process Improvement and Compliance Assist in maintaining and improving accounting and administrative SOPs. Recommend and implement tools or workflows to improve efficiency and reduce manual tasks. Ensure internal records and files are audit-ready and compliant with internal policy. Qualifications Requirements Bachelor’s Degree in Accounting, Finance, or a related field. Minimum of 2-3 years of experience in accounting or bookkeeping roles. Familiarity with Philippine tax regulations, including VAT and withholding tax. Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel. Strong attention to detail and ability to meet deadlines. Excellent communication and problem-solving skills. Apply directly through our online form. We\'ll review your application and get back to you soon. Please allow at least 2-3 days for us to process your application. #J-18808-Ljbffr