Accounting and Admin Support Specialist

Accounting and Admin Support Specialist

Full-time • FusionNode Inc.

About Us:

FusionNode is a Managed Service Provider (MSP) company committed to safeguarding our clients' intellectual property and privacy. Our collaborative and innovative environment fosters excellence, making FusionNode a trusted name in cybersecurity.

Job Description:

As the Accounting and Admin Support Specialist, you will play a key role in maintaining accurate financial records and supporting core administrative operations. This role works closely with the Office Manager and Fractional CFO to ensure smooth day-to-day back office operations, financial compliance, and reporting accuracy. This is a primarily in-person role, with some flexibility for hybrid work as needed.

Responsibilities General Accounting

• Maintain accurate and up-to-date financial records, including journal entries and general ledger reconciliations.
• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Support month-end and year-end closing processes.

Accounts Payable and Receivable

• Process vendor invoices and ensure timely payments.
• Prepare and send invoices to customers, ensuring accuracy and timely follow-up on collections.
• Reconcile accounts receivable and accounts payable balances.

Financial Compliance and Reporting

• Ensure compliance with Philippine tax laws, including VAT, withholding tax, and corporate income tax.
• Prepare and file local tax reports and liaise with tax authorities as needed.
• Assist in creating financial reports for the FusionNode US, ensuring alignment with United States Generally Accepted Accounting Principles.

Payroll Processing Assistance

• Assist in managing payroll operations, including the calculation of wages, overtime, bonuses, and deductions.
• Support the team in ensuring compliance with applicable labor laws and tax regulations in the Philippines.
• Help process employee salaries accurately and on time through the payroll system.
• Assist in reconciling payroll accounts and preparing payroll journal entries.
• Provide support in addressing employee payroll inquiries and helping resolve discrepancies.

Administrative and Back Office Support

• Provide daily administrative support to the Office Manager, including documentation, logistics, and recordkeeping.
• Support onboarding/offboarding processes by preparing checklists, files, and access credentials in coordination with HR/Admin.
• Assist in managing vendor relationships, contracts, renewals, and compliance tracking.
• Help track company assets, employee schedules, and maintain centralized digital records and SOP documentation.
• Coordinate internal reports and ensure timely collection of updates and data from team leads.
• Provide ad hoc assistance with special projects such as retreats, team events, client reports, and operational improvements.

Process Improvement and Compliance

• Assist in maintaining and improving accounting and administrative SOPs.
• Recommend and implement tools or workflows to improve efficiency and reduce manual tasks.
• Ensure internal records and files are audit-ready and compliant with internal policy.

Qualifications Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field.
• Minimum of 2-3 years of experience in accounting or bookkeeping roles.
• Familiarity with Philippine tax regulations, including VAT and withholding tax.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
• Strong attention to detail and ability to meet deadlines.
• Excellent communication and problem-solving skills.

Apply directly through our online form. We\'ll review your application and get back to you soon. Please allow at least 2-3 days for us to process your application.

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