Finance & Controlling Manager

What you’ll be doing

Overall Business

• Performing local finance and accounting activities.
• Providing solid financial data for the management team to make operational decisions.
• Conducting controlling measures to ensure that the group rules and targets are fulfilled.
• Escalating to local and regional management on the level of risk management
• Being an effective member of the Senior Management Team

Financial Activity

Leading daily accounting activities for the company:

• Handle full spectrum of accounting roles, e.g. AR, AP, GL, Monthly Tax Filing
• Settle receipts and payments on daily bases
• Perform cash management.
• Perform on-time bank reconciliation.

Regular activities/reports:

• Monthly netting on TM5 system: invoice settlement on Rhenus netting system for intercompany transactions (mid of month), payment based on deadline.
• Quarterly report for basket monitoring on IDL system
• Regular IC reconciliation on IDL system (2 times a year)

Month-end closing activities within deadlines.

• Handle month-end accounting activities, e.g. reconciliations and journal entries
• Perform accrual checking together with operation manager at month end to ensure the correctness of the monthly GP. Understand the accrual system function and make sure the accrual part of the operation SOP is implemented correctly, as well be able to explain the reasoning behind the accrual process.
• Final discussion with management about the monthly result
• Perform month-end closing in the local system
• Perform month-end closing by uploading financial data to TM1 system within the deadline and downloading processed data from TM1 system to the report template, as well as submitting of MIS report to management.
• Proper filing of all supporting documents related to monthly closing.
• Closing related activities, such as:

- Email communication with management and department heads about the upcoming closing schedule.

- Print of accrual checking report and let the OP manager sign off.

- Distribution of GP difference report on the department level after each closing.

Controlling role

• Develop and maintain internal control and effective accounting system and policies for the setup.
• Perform credit management by

- Assisting Managing Director in checking credit terms and limits for newly acquired customers and then inputting the credit information in the CRM system.

- Reviewing Ageing list regularly and carefully. Assisting country manager with weekly communication sales about the latest update of the outstanding situation.

- Organize active dunning process to collect customer payments. Escalate to responsible sales staff if there is difficulty in collecting payment from certain customers. If necessary, organize bi-weekly/ monthly debtors meeting with management and sales, and produce an action log (based on AR aging summary report) after each meeting for follow-up purposes.

• Perform financial analysis to management as needed based on Qliksense (for operational data) or RACC (financial reports).

Cooperation with the regional controlling team based in Hong Kong on:

• Monthly closing process
• Yearly Budget-exercise
• Controlling topics as needed

Year-end closing

• Cooperation with the regional controlling team to complete the group consolidation package within the deadline on IDL system
• liaising with appointed external auditors/tax advisors to complete local audit reports for annual tax filing purposes
• perform year-end closing on RA1 system (Local Accounting system)

Staff Performance & Engagement

• Effectively manage individual staff performance with your team, including disciplinary matters
• Drive a culture of excellence whilst ensuring a supportive, positive environment with a focus on our 4 values (Integrity, Entrepreneurship, Leadership & Empowerment)
• Develop pathways for key staff within the business, including required training & mentoring programs.