Business Development Administrator

Overview

Business Development Administrator (With EA Experience) supporting onboarding, transitions, and administration for Body Corporates. Enables BDMs to focus on sales by handling documentation, reporting, correspondence, and financial processing with precision.

Employment details

• Employment type: Full-time
• Work setup: Temporary WFH, Ortigas

Benefits & Perks

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Temporary WFH arrangement
• Prime office location in Ortigas (easy access to MRT stations, restaurants, and banks)
• Emapta customized laptop with extra monitor and peripherals
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (visit
• Free 24/7 access to office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your discretion
• Mentorship and exposure to global leaders and teams
• Diverse and supportive work environment

The Qualifications We Seek

• 4 - 5 years of experience
• Strong organizational and time management skills
• High attention to detail with a proactive approach
• Clear, professional communication both written and verbal
• Competence in Microsoft Office and document management platforms
• Understanding of how to work with database systems is highly beneficial
• Proactive and able to take initiative to solve problems independently
• Ability to manage responsibilities independently while keeping key stakeholders informed
• Experience or knowledge of Body Corporate operations is an advantage

Your Daily Tasks New Developments & Contracts

• Assist in preparing final budgets for new developments, including obtaining quotes and reviewing contract terms and termination clauses
• Return signed contracts to contractors, confirming billing details and start dates
• Prepare maintenance summaries for Opening Meeting minutes
• Process and send invoices to owners following meetings or settlements

AGM & Meeting Support

• Attend and minute Annual General Meetings (AGMs) virtually alongside the BDM
• Support the preparation and distribution of meeting notices, agendas, minutes, and levy notices
• Complete post-meeting checklists and ensure documentation is filed correctly

Day-to-Day Management of Small Complexes

• Oversee the general management of smaller Body Corporate complexes
• Escalate matters to the BDM only when their input is specifically required

Handover of Existing Body Corporates

• Contact all creditors to advise of change in BC Manager
• Receive and review handover files, follow up on missing documents with prior administrators
• Complete handover checklists and set up MyCommunity portals and USM files
• Manage IRD authorisations with Committee Chairs where needed
• Keep BDMs updated on setup progress and advise when handover meetings can be scheduled

Ongoing Administrative Support

• Maintain up-to-date registers of owners and process ownership changes
• Forward owner information to utility billing agents where applicable
• Handle all email, phone, and written correspondence
• Obtain insurance valuations and quotes for budgeting purposes
• Prepare Section 146/147/148 statements, Certificates of Indebtedness, Deeds of Covenant, and manage ownership transfers
• File annual financials with the Companies Office (NZ-based support required)
• Manage digital archiving, welcome letters, and general system setup
• Carry out all invoicing for all Body Corporates on behalf of each BDM
• Take ownership of day-to-day administrative tasks to allow BDMs to focus on new business acquisition
• Identify and research leads from BCI and other sources
• Prepare weekly Business Development Reports and Referrals Reports to the CEO
• Create and maintain SharePoint folders as required
• Set up in-house AGMs (NZ-based only)
• Assist in preparing annual or interim financial accounts as requested
• Process supplier invoices in USM for review by the BDMs

About the Client

Our client is a trusted leader in real estate services, providing innovative Body Corporate and property management solutions. With a strong reputation for delivering tailored, client-focused results, they foster lasting relationships built on trust, transparency, and exceptional service. Their commitment to operational excellence ensures every client receives comprehensive, detail-driven support.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

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