Junior Corporate Secretary

2 weeks ago

Pasig, National Capital Region, Philippines IQ-EQ Full time

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Assist with the execution of day to day administrative and legal formalities in accordance with the law and ensuring the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.

Tasks
  • Be responsible for coordinating the day to day administrative and legal formalities for our varied and complex client portfolios
  • Include regulated and unregulated real estate and corporate entities including funds, trusts and companies.
  • Be dealing with queries relating to account opening, acquisitions, board resolutions, official publication and filing, notarial and private deeds, incorporation and liquidations
  • Ensuring we meet our legal and contractual requirements
  • Ensure we comply and meet our KYC obligations by preparing, monitoring and maintaining robust client files, safeguarding from potential risks
  • Preparation of RCS, RBO, EMIR and general Compliance documents
  • Preparation of board packs for non-complex clients, including agenda, related minutes, agreements and documentation.
  • Maintain personal time recording
  • Understand fee agreements and identify/escalate out-of-scope services
  • Maintenance of board minutes trackers and filing trackers
  • Document scanning, filing and archiving
  • Preparation of BCL & CSSF reportings
  • Liaise with 3rd parties, internal and external e.g., Depositary, AIFM, Banks, Tax advisors
  • Assist the main point of contact for day-to-day operations
Must have
  • Bachelor's or master's degree holder in Business or a related field
  • Fluent in spoken and written English
  • At least 1 year experience in corporate law, Compliance, or other similar work
  • Experience and knowledge supporting the Board of Directors (BOD) or Board of Trustees (BOT)
  • Knowledge doing the minutes of the meeting of the BOD/BOT (much preferred) or the discussion of C-Suite leaders or Mancom meetings
  • Knowledge of the preparation of Board Materials (Board Pack)
  • Experience doing filings with the SEC, BSP, AMLA, and BIR compliance or similar
Nice to have
  • French or any other additional language would be considered an asset
  • Preferably those with experience working in a global organization, or those who have worked with ex-pats and in different time zones

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

About the company

We are IQ-EQ, a leading investor services group employing 3400+ people across 23 jurisdictions worldwide. We bring together that rare combination of global technical expertise and a deep understanding of our clients' needs.

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