Corporate Secretary

2 weeks ago

Pasig, Philippines IQ-EQ Full time

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.
You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings, and keeping the statutory books in order.

Responsibilities

  • Responsible for generating and preparation of documents and forms required for the portfolio of clients
  • Ensuring the smooth running of day-to-day relationships with cluster and consistent delivery of client reporting/information accurately and on time
  • Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support
  • Know the specifics of designated clients including understanding their structure and any agreements they have in place
  • Minimise risk to IQEQ by ensuring all procedures and checklists are followed
Qualifications

Must-haves

  • Holds a bachelor's degree in business administration or similar
  • At least 3 years of relevant experience
  • Experience and knowledge supporting the Board of Directors (BOD) or Board of Trustees (BOT)
  • Knowledge doing the minutes of the meeting of the BOD/BOT (much preferred) or the discussion of C-Suite leaders or Mancom meetings
  • Knowledge of the preparation of Board Materials (Board Pack)
  • Experience doing filings with the SEC, BSP, AMLA, and BIR compliance or similar
  • Experience in managing service operations, managing multiple clients and client deliverables
  • Strong written and verbal communication

Nice to have

  • Preferably a qualified Chartered Secretary or holds an LL.B (pre-law) degree or equivalent related paralegal qualification.
  • Experience in using the CAS system
  • Experience in dealing with foreign clients
  • Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantage
Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

About the company

We are IQ-EQ, a leading investor services group employing 3400+ people across 23 jurisdictions worldwide. We bring together that rare combination of global technical expertise and a deep understanding of our clients' needs.

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