Construction Administrative Assistant

2 weeks ago

Oriental Mindoro Philippines Buscojobs Full time

Overview

The Administrative Support role involves assisting with BIR compliance, banking, and office administration tasks. The position emphasizes accurate recordkeeping, document management, and smooth daily operations in a professional environment. This description consolidates responsibilities and qualifications found across multiple postings while preserving the original job details.

Key Responsibilities
  • BIR & Government Compliance: Prepare and issue BIR Service Invoices in accordance with regulatory guidelines. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required. Handle basic bookkeeping tasks for proper recording of financial transactions.
  • Banking Coordination: Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers. Coordinate with bank officers to update and maintain required bank documents and account compliance. Monitor and maintain accurate records of all banking activities.
  • Business Document Management: Ensure proper filing, organization, and safekeeping of critical business documents. Maintain a reliable document tracking system for easy access and audit readiness. Uphold confidentiality and integrity of sensitive company records.
  • Office Administration & Logistics: File and organize receipts and payment records for accounting and audit purposes. Monitor and maintain inventory of office supplies; ensure timely replenishment. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room. Submit purchase requests and coordinate procurement for office requirements. Provide logistical and administrative support during internal and external activities.
Qualifications
  • A bachelor's degree in any field. Fresh graduates are encouraged to apply.
  • Proven experience in an administrative or secretarial role is an advantage. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills with keen attention to detail. Responsible, reliable, and able to handle tasks independently or within a team.
Additional Information
  • Job Type: Full-time
  • Location examples referenced include Makati, Pasig City, Caloocan City, Mandaluyong, Taguig, and Makati as part of various postings. Willingness to travel and other role specifics vary by posting.
  • Some postings include opportunities for advancement (e.g., promotion to permanent employee) and company events.
Sample Secondary Requirements (from multiple postings)
  • Must be a graduate of any Bachelor's Degree and/or related fields; familiarity with data privacy and labor documentation standards in the Philippines is preferred where noted.
  • Experience with document handling, archiving, or compliance work is preferred in some postings.
  • Experience with ERP systems, data governance, and auditing support is listed in certain roles.
Job Descriptions & Roles (Representative Fragments)
  • Administrative Support: Duties include maintaining files and records, email management, drafting and proofreading, encoding, word processing, and basic spreadsheets.
  • IT Administrative Support: Responsibilities include supporting IT operations, Google Workspace management, domain management, and asset maintenance where listed.
  • Administrative Support Specialist: Roles may include data-entry, price library updates, ERP system updates, and cross-functional collaboration with Sales, Purchasing, and logistics teams.
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