Digital Advertising Operations Coordinator

Digital Advertising Operations Coordinator

Posted 13 days ago

Perm anent | This is a remote position.

Role Summary

This is an execution-focused Marketing Coordinator role, not a creative or strategy-driven one. The position involves the day-to-day execution of marketing activities, focusing on keeping campaigns, events, and content running smoothly. The ideal candidate will be highly organized, detail-oriented, and reliable, able to work independently with minimal supervision after initial training.

Core Responsibilities

• Content Publishing & Management
  • Publish blogs, emails, and social media posts prepared by the Content Strategist (not responsible for writing).
  • Manage website updates such as blogs, event information, menus, and banners.
  • Set up, update, and manage lists and campaigns within HubSpot.
• Reporting
  • Prepare and deliver the monthly marketing report by the first Thursday of each month.
  • Ensure reporting is accurate, consistent, and clearly documented.
• Events & Conferences
  • Manage logistics and execution for 2 annual conferences and recurring webinars.
  • Responsibilities include vendor coordination, booth/furniture ordering, flights and hotel coordination (with accounts payable), scheduling promotions, and ensuring invoices are processed.
  • Double-check details and ensure all deadlines are met.
• Vendor & Partner Coordination
  • Serve as the point of contact for vendors and event partners.
  • Ensure smooth communication, timely delivery of requirements, and proper follow-up.
• Process Documentation
  • Create personal checklists during training to support independent task execution.
  • Keep workflows updated to ensure accuracy and repeatability.
• Asset & Sales Support
  • Assist with routine updates to sales decks, one-pagers, and other marketing assets.
  • Support the Content Strategist with formatting or asset updates as directed.
• Financial Documentation
  • Record all marketing-related purchases.
  • Submit receipts and invoices to the admin team within established timelines.

Requirements

Tools & Platforms

• Use HubSpot, Google Workspace, Canva, project management software, and shared drives.
• Learn and manage vendor portals for event logistics as required.

Expectations

• Work independently after training with minimal supervision.
• Consistently meet deadlines, even when priorities shift.
• Maintain a high level of accuracy and attention to detail.
• Communicate clearly with both internal team members and external partners.
• Contribute to process improvements and efficiency ideas.

Requirements

Must-Haves

• Prior experience in marketing support, events coordination, communications, or administrative roles with marketing exposure.
• Strong organizational and time-management skills; able to handle multiple projects simultaneously.
• Highly detail-oriented, deadline-driven, and reliable.
• Strong written and verbal communication skills (clarity and professionalism are key).
• Comfortable learning new tools and working in project management or reporting systems.
• Self-directed and dependable — able to execute independently once trained.

Nice-to-Have

• Familiarity with CRM systems (HubSpot preferred, but not required).
• Experience publishing content or updating websites.
• Basic Canva skills (editing templates, not design from scratch).
• Experience with Google Workspace and project management software.

Benefits

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous paid leaves.
• Government Benefits: Full support for required government benefits.

• Supplemental Pay Types
  • 13th Month Salary
  • Overtime Pay
  • Night Differential
  • Incentives

Overseas Sales Coordinator & Marketing Support Staff

Makati, National Capital Region, Philippines

Posted today

Job Description

• Monitor customer preferences to determine focus of sales efforts
• Confer with existing customers regarding procurement needs and send quotations
• Respond and resolve client inquiries, concerns and complaints
• Encoding of orders in the system
• Support overseas branches in handling end-to-end sales transactions
• Maintain harmonious relationships with branch contacts
• Coordinate activities involving sales and delivery of orders
• Attend deliveries to vessels in Cebu (loading of shipments to new build vessels)
• Use in-house formats for inquiries, quotations, orders, delivery reports and other formats
• Preparation of simplified accounting reports
• Provide sales officers and sales section chiefs with task assistance
• Participate in team efforts to facilitate productivity
• Assist other support functions related to the role

Qualifications

• Required languages: English, Filipino
• Required skills: Microsoft Office, Excellent Communication Skills
• Preferably at least 1 year of experience in quotation/order handling or equivalent
• Knowledgeable in maritime industry / marine supplies is a plus but not required
• Open to shifting schedule and willing to travel for business

Company overview and benefits omitted for brevity.

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