Administrative Assistant
3 weeks ago
Overview The Administrative Assistant is responsible for presentation creation and report writing, copying and assembly of various materials and assisting with special projects, events, and promotions. Will prepare and direct incoming and outgoing department mail and correspondence, including e-mail and faxes. Additionally, will update and maintain organization charts and phone lists, keep the calendar of the Director and schedule meetings, Training and Staffing as needed. Will be responsible for scheduling and organizing Orientations; will be responsible for all Personnel files and file location; Will be responsible for all new hire paperwork and “Getting started” Orientations; Will coordinate all facility activities for this department and perform additionally miscellaneous administrative activities as assigned. What you will do Provides administrative support to include managing schedules, arranging appointments, travel arrangements, scheduling meetings, conference calls. Heavy use of MS Outlook for scheduling. Serves as contact for people inside and outside of the company. Is knowledgeable of corporate functions and is often called upon to interpret and communicate the executive's intent to other managers. Troubleshoots issues related to office management, including telephony, computers, printers, and facilities. Coordinates offsite meetings, events, and manages all necessary logistics. Improves administrative processes/methods to increase efficiency and simplify workflow. Will handle of processing expense reports and creation and updating of other complex reports. Collects, prepares, analyzes, and communicates relevant information to various departments. Responsible for presentation creation and report writing. (MS PowerPoint, Word). Update and maintain Org Charts. Establishes procedures for orderly operations. Coordinate’s meetings, reserves rooms, catering, set-up, and clean-up. Assists with special projects, events, and promotions. Assists in taking orders and maintaining supplies and arranging for equipment maintenance. Other duties as assigned. What you will Bring to the Role Advanced PC skills (proficiency with MS-Word, Excel, Power-Point, and Outlook.) Excellent written and verbal skill sets with attention to detail and follow-up. Strong organizational, initiative, process, and multi-tasking skills in a fast-paced, high-profile environment with excellent personal skills required. Must be flexible and able to switch gears quickly. Bachelor's degree or equivalent is preferred. Requires a minimum of 3 years’ administrative experience supporting 1 or more department heads/executives in corporate setting. Must have experience dealing with confidential information. Amenability to work onsite and a night shift schedule. We take care of you (benefits/perks) Competitive and incentive-based pay. Paid time off when authorized and paid holidays. Ongoing training to grow your skills. #J-18808-Ljbffr
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