Assistant Property Manager

3 weeks ago

Rizal, Philippines Wingman Group Full time

We are looking for a Property Management Assistant with a strong background in Australian or New Zealand real estate and hands-on experience using Cirrus8. This role is ideal for someone who’s detail-oriented, tech-savvy, and proactive in delivering administrative and operational support to a property management team. You'll be helping manage day-to-day tasks that keep our rental portfolio running smoothly while ensuring tenants and landlords receive exceptional service.

Key Responsibilities:

  • Handle email and phone inquiries from tenants and landlords in a timely, professional, and friendly manner.
  • Coordinate virtual property tours, schedule inspections, and facilitate a smooth onboarding process for new tenants.
  • Schedule repairs and maintenance with vendors, follow up on job status, and update relevant stakeholders.
  • Prepare, issue, and manage lease agreements, renewals, and other property-related documentation.
  • Upload and update property listings across various online portals, ensuring accuracy and visibility.
  • Coordinate property access and scheduling for showings, routine inspections, and condition reports.
  • Handle data entry, digital filing, and other general administrative tasks.
  • Record and track rental payments, bond deposits, and tenant ledger updates.
  • Maintain organized property files, lease agreements, and maintenance records.
  • Support the property management team with ad hoc tasks and administrative projects as needed.

Job Requirements:

  • Minimum 9 months of experience in Australian or New Zealand property management.
  • Experience using Cirrus8 property management software is a must .
  • Experience in Rex software is a bonus but not required .
  • Proficient in at least one of the following platforms: Property Me, Property Tree, AILO, Inspection Express, Kolmeo .
  • Strong working knowledge of Microsoft Office (Teams, Excel, Word) and Google Workspace.
  • Familiarity with Trello, Monday.com, or similar task/project management tools.
  • Excellent communication skills, both written and verbal.

Preferred Attributes:

  • Outstanding attention to detail and organizational skills.
  • Ability to multitask and manage time effectively in a fast-paced environment.
  • Must have a reliable internet connection and a fully functional home office.

Technical Requirements:

  • Equipment is self-provided
  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.5 GHz processor and at least 8GB RAM
  • Main Internet Service Speed: at least 50 Mbps cable connection
  • Backup Internet Service Speed: at least 25 Mbps
  • Dual Monitor
  • Discretionary bonus - not a 13th month pay.
  • Referral Bonus - 70 AUD per successful hire (1 month mark with the client)
  • Dedicated support person
  • Support from HR, Tax, and other specialties
  • 10 Paid Annual Leaves; 9 Paid Australian Holidays (ONLY regular employees); 1 Birthday Leave
  • Company Outing (For tenured employees; 6 months)
  • Paid Training
  • 100% Work-From-Home
  • BIR as you are a contractor (Required to submit any contributions required by the government.)
Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Finance and Sales

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