Proposal Specialist

Overview

AECOM is seeking a Marketing/Proposal Specialist to assist in writing and managing proposals for the Marketing Team. This role works closely with business operations and support staff to bring leadership, compliance, skilled writing, and creativity to must-win West pursuits. The position includes leading large proposals and presentations and supporting from pre-RFP positioning through to the interview stage as required.

• Assist with large proposals and lead small to medium proposals (cross-regions or business lines); provide support from capture through to interview stage as required.
• Coordinate content and information for qualifications and proposals, including schedule, templates, compliance, content plan and production.
• Provide conceptual leadership for document design; may serve as lead writer/editor for resumes and past performance sections for proposals.
• Facilitate color reviews (Pink and Red team) and apply lessons learned to enhance proposals.
• Manage implementation of proposal and presentation revisions based on direction from review teams.
• Participate in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities related to proposal preparation.
• Complete internal debriefs for proposals led and review client feedback to demonstrate continuous improvement.
• Maintain solid working knowledge of company quality procedures and approval processes (legal, contracts, DOA, signatory).
• Liaise with relevant business line teams, operations, technical, and business development professionals to support or develop marketing information (e.g., case studies, project sheets, capabilities summaries).
• Provide guidance to entry-level proposal team members.
• Perform self-checks of work prior to submission for review/approval.

Minimum Requirements:

• BA/BS in Journalism, English, Communications, Marketing or related field with at least 3-4 years of managing design proposals, particularly winning work for facility design-bid-build and design-build pursuits, or an equivalent combination of experience and education.

Preferred qualifications (not required):

• Working knowledge of the A/E industry; knowledge of marketing practices, work processes, and tools.
• Strong skills in Microsoft Word, Excel, PowerPoint, and desktop publishing software (Adobe Creative Suite), graphics programs (InDesign, Illustrator, Acrobat, Photoshop).
• Familiarity with collaborative tools (e.g., Microsoft Teams, SharePoint); CRM knowledge (Salesforce a plus).
• Ability to manage multiple projects and details concurrently, follow up, and bring tasks to full completion.
• Ability to produce accurate, compliant, and compelling work independently and with others; strong organizational and administrative skills; ability to meet tight deadlines.
• Experience demonstrating leadership qualities.

• Open to hybrid setup: 2-3 days per week in the office
• Open to any shift schedule, including night shifts

AECOM is a global infrastructure leader delivering a better world. We solve clients’ complex challenges in water, environment, energy, transportation, and buildings, partnering with public- and private-sector clients to create innovative, sustainable, and resilient solutions throughout the project lifecycle.

As an Equal Opportunity Employer, we are committed to ensuring equal opportunity in all aspects of employment and comply with EEO guidelines. All information will be kept confidential.

ReqID: REF49677I
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: GBS
Career Area: Marketing & Communications
Work Location Model: Hybrid
Legal Entity: AECOM Global Business Services - Philippines ROHQ