Accounting Specialist

4 weeks ago

Pasig, Philippines LED Management Training Services Inc. Full time

HR & GA (35%)

  1. Manage recruitment and onboarding of new hires (Promoters, Store Leaders, Technicians)
  2. Handle contracts, timekeeping, payroll summary, and HR documentation
  3. Ensure 100% compliance with PH labor law and government agencies (SSS, Pag-IBIG, PhilHealth)
Compensation & Administration (40%)
  1. Process payroll, allowances, and petty cash; prepare and submit expense reports to HQ
  2. Track incentives (Sell-Out, referrals), OT, and reimbursements for field staff
  3. Coordinate office operations, expense compliance, and support internal audits
Engagement & Retention
  1. Organize staff engagement programs: PG of the Month, bonding activities, feedback forms
  2. Conduct exit interviews and monitor turnover trends with action recommendations
  3. Track promotion readiness and propose internal salary adjustments or role upgrades
  4. Oversee office needs: utilities, supplies, minor repairs, and cleanliness
  5. Organize travel and meeting logistics as required
  6. Handle procurement of basic supplies and materials for stores and office
  7. Compare vendors, track purchases, and ensure documentation aligns with budget and audit rules
Accounting Responsibilities (60%) – Expanded Summary
  1. Manage full-cycle accounting for local operations: petty cash, receivables, payables, vendor payments, and staff reimbursements
  2. Track all operational expenses across store operations, technical service, logistics, and admin (e.g., fuel, tolls, mall fees, warehouse materials)
  3. Verify supplier invoices and ensure proper BIR-compliant documentation (official receipts, sales invoices, delivery receipts, etc.)
  4. Coordinate with HQ Finance Team (Vietnam) to ensure timely fund transfer, budget allocation, and correct currency conversion practices
  5. Prepare monthly financial reports including: Trial Balance (if applicable), Cash Flow Report, Cost Allocation by Department/Store, Bank Reconciliation
Tax Obligations & Compliance
  1. Manage and compute local tax obligations, including:
  2. VAT (Value Added Tax – sales/purchase), Expanded Withholding Tax (EWT) for vendor services, Income Tax compliance and quarterly filing coordination with outsourced accounting (if any)
  3. Ensure full compliance with Philippines regulatory requirements, including but not limited to:
  4. BIR (Bureau of Internal Revenue): OR/Invoice sequencing, filings, 2307 issuance
  5. SSS, Pag-IBIG, PhilHealth: Monthly declarations, contributions, and remittance tracking
  6. DOLE & SEC filings (if required for employment or business presence)
  7. Assist in financial planning and forecasting for retail operations (store capex, incentive budgets, expansion cost, ROI tracking)
  8. Support external audit preparation, ensure all records are traceable, complete, and updated per GAAP/local BIR audit requirements
  9. Stay updated on Philippine laws on foreign ownership, withholding tax for offshore HQ, and any changes affecting tax obligations or remittance compliance
  10. Provide internal controls suggestions to reduce fraud, error, and misclassification in daily retail operations
Qualifications
  • Bachelor’s in HR/Accounting/Business
  • 3–5 years HR & admin/finance experience
  • Knowledge of PH labor law and retail ops
  • Excel/Google Sheets proficiency
  • English + Filipino communication
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