Marketing Events Coordinator

Pacific Surgical Inc.

Pacific Surgical, formerly Pacific Spine, was founded in 2005 as a medical device and equipment distributor focused on providing Filipino patients and surgeons with access to the best possible surgical technology.

Originally focused solely on the Orthopedic Spine segment, Pacific Surgical now operates five distinct divisions: Spine, Joints, Sports, Biologics & Capital Equipment. The Spine, Sports & Joints divisions focused entirely on novel, US made implants and devices, while the Capital Equipment division offers highly specialized medical equipment to meet their surgical needs. The Biologics division focuses on US made biologic products to treat conditions associated with aging or injury.

While Orthopedics is the key driver of Pacific Surgical's suceess, making up over 80% of gross sales, the company has ventured into other areas such as General Surgery, Neurosurgery, Rheuma and Surgical Simulation.

The Role

The Marketing Event Coordinator will be an integral part of the Marketing Team and play a key role in supporting the Sales Division in the execution of the marketing initiatives. The coordinator will also act as a primary liaison for the company’s event conception to completion.

Job Description:

Serve as a general resource and point of contact for event-related issues and assist employees and clients with event coordination-related issues and concerns

Clerical Works

• Tracks sales data, maintains promotional materials inventory, maintains the database, and prepares reports related to Marketing Events.
• Monitors and handles the approved budget by comparing and analyzing actual results with plans and forecasts
• Closely coordinate the tracking, planning, and execution with Marketing Manager
• Evaluate and monitor the activities’ performance on an ongoing basis by analyzing key metrics and creating comprehensive marketing event reports.
• Day-to-day administrative work such as requesting quotations, invoices, and processing payments to the suppliers
• Maintain statistical and financial records by compiling all the Marketing Event expenditures per activity.
• Communicating with the Marketing Manager to create effective advertisements for each event, and when necessary crafting marketing materials
• Prepares the travel allowance for the employees for marketing events

Event Coordination

• Creating Banquet Event Order Forms, Marketing Event Order Requisitions, and other related forms for event planning
• Collect feedback from event participants and compile post-event reports which include: tracking of the registration numbers, gathering feedback through surveys, and reporting on the event’s success to inform future strategies.
• Coordinate and monitor event timelines and ensure the deadlines are met
• Onsite, they are the go-to person for setup, troubleshooting, and breakdown, ensuring everything aligns with the company’s standards.
• Research, invite, and schedule industry-relevant speakers.
• Collaborate with internal teams to create event collateral, including promotional materials, signage, and presentations
• Assist in the development of marketing materials, such as brochures, newsletters, and social media content.

Job Type: Full-time

Benefits:

• Company events
• Flexible schedule
• Health insurance
• Life insurance
• Promotion to permanent employee

Schedule:

• Day shift

Supplemental Pay:

• 13th month salary

Ideal Profile

Key Skills, ability, and experience:

This role requires a blend of creativity, organizational skills, and the ability to work under pressure

• Must be an excellent team player and problem-solver who can balance multiple tasks and responsibilities
• Graduate of Marketing and or communications, Public Relations, Marketing, or Hospitality Management
• Minimum of 3+ years of experience in event planning and coordination (is a plus)
• Fluency in English
• Firm grasp of digital data and file management systems
• Outstanding interpersonal communication- able to communicate with employees, travel partners, and business partners with professionalism, clarity, and accuracy
• A professional demeanor and ability to stay calm under pressure
• Excellent organization skills
• Ability to understand logistical information and high attention to detail.
• Strong negotiation skills
• Sound knowledge of domestic and international travel trends

What's on Offer?

• Opportunity within a company with a solid track record of performance
• Join a market leader within Medical Devices
• Fantastic work culture