Operations Project Manager

1 week ago

Las Piñas, Philippines BruntWork Full time

Overview

Operations Project Manager role at BruntWork. This permanent work-from-home position involves coordinating operations for a small building company, handling administration, bookkeeping, and project documentation to support owner time and business development.

Responsibilities
  • Manage customer communications and ensure all inquiries are responded to within 4 hours during business days
  • Follow up on quotes and ensure proper qualification of leads
  • Handle operational bookkeeping including matching invoices to completed jobs within 48 hours
  • Generate accurate invoices and manage variation drafting for fixed-price contracts
  • Organize and maintain all project documentation in digital filing systems using consistent folder structures
  • Coordinate with subcontractors (plumbing, electrical) and manage trade quotes
  • Support quote preparation process using BuildExact software and Excel imports
  • Manage job folders in Dropbox and ensure all trade quotes are properly filed
  • Clear email inbox and maintain organized communication records
  • Schedule work and coordinate project timelines
  • Document all processes and maintain SOPs for consistent operations
Scope
  • Support a small building company with 1 carpenter, 1 apprentice, and the owner
  • Handle approximately 20% of owner’s current workload (8 hours per week initially)
  • Work with residential and commercial projects including work for interior designers
  • Manage both new construction and renovation projects
  • Interface with external estimating company and various trade contractors
  • Use BuildExact for job management, Xero for accounting, and Dropbox for file storage
  • Initially focus on communication management, bookkeeping, and project documentation
  • Gradually take on more responsibilities as systems are developed and refined
  • Help transition administrative tasks currently handled by owner’s wife
  • Support goal of improving quote response times from current rating of 6/10 to excellence
  • Enable owner to focus more time on client work and business development
Requirements
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Proficiency with technology including Excel, email management, and ability to learn new software
  • Experience with or willingness to learn construction industry terminology and processes
  • Ability to work independently and manage multiple priorities
  • Strong follow-up skills and ability to maintain systematic processes
  • Comfortable working with numbers and basic bookkeeping concepts
  • Permanent work from home
  • Immediate hiring
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