Office Project Manager

3 weeks ago

Metro Manila Philippines Sound Decisions Full time

Our client is seeking an experienced Office Manager to oversee the smooth day-to-day operations of our office while coordinating across multiple projects and departments. This role requires exceptional organizational skills, strong leadership, and the ability to manage priorities in a fast-paced environment. The ideal candidate will have proven experience managing people, excellent English communication skills, and proficiency in Microsoft Office.

Key Responsibilities: Operations & Administration
  • Oversee and coordinate multiple projects across different departments simultaneously.
  • Ensure office operations run efficiently, including workflow, communication, and reporting processes.
  • Develop and implement office policies, procedures, and best practices.
  • Maintain organized digital and physical filing systems.
Team & Project Management
  • Manage and support team members to ensure project deadlines and goals are met.
  • Delegate tasks effectively and monitor progress.
  • Act as a bridge between departments, facilitating smooth communication and collaboration.
  • Lead team meetings and provide regular progress updates to leadership.
Scheduling & Coordination
  • Plan and coordinate schedules, meetings, and project timelines.
  • Oversee resource allocation to ensure optimal team performance.
Communication & Reporting
  • Prepare and present project updates, reports, and documentation for management.
  • Communicate effectively with internal and external stakeholders.
Technology & Tools
  • Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for reporting, presentations, and data management.
  • Utilize productivity tools and project management software to track work progress.
Qualifications
  • 3-5 years of experience in office management, project coordination, or a similar leadership role.
  • Proven experience managing people and teams.
  • Excellent English communication skills both written and verbal.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Solid organizational and multitasking abilities with strong attention to detail.
  • Ability to adapt quickly and prioritize in a fast-moving work environment.
Personal Attributes
  • Proactive, solution-oriented, and highly organized.
  • Strong leadership and interpersonal skills.
  • Able to work independently while keeping leadership informed.
  • Professional, polished, and confident demeanor.
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