Administrative Assistant IV | Graduate Legal Studies Institute

Posted 2 days ago and deadline of application is on 11 Aug

Recruiter was hiring 7 hours ago

Main Duties and Responsibilities
I. Master of Laws Program

• Responds to queries from local and international applicants regarding the LL.M. and APMA programs (e.g., admissions, enrolment, etc.)
• Addresses various requests and student inquiries on routine academic requirements (e.g., course loading, thesis requirements, graduation requirements, etc.) and coordinates with relevant University offices, as needed
• Monitors course completion of students and requests for Master of Laws regalia for graduating students and for faculty members, as may be applicable
• Provides other administrative and logistical support for the implementation of the Program

II. Internationalization Programs and Academic Linkages

• Assists the Director for the coordination requirements with the Institute’s partner universities (both local and foreign) and other University offices, ensuring smooth implementation of academic linkages
  • Answers queries and provides information on possible internships for foreign students, including programs under the Ateneo Human Rights Center and Ateneo Law School’s partner agencies/ organizations
  • Gathers and provides essential information to partner universities on exchange student visa requirements, housing/accommodation arrangements, etc.
• Coordinates with other University offices for matters pertaining to the development of interdisciplinary modules, courses, and seminar-workshops\
• Provides administrative and logistical support necessary to the implementation of special projects with partners

III. Administrative Functions

• Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face to face, online, phone, email), and coordinates the flow of information internally and with other offices concerned
• Receives and records correspondences/packages and ensures that they are addressed and distributed to intended recipients in a prompt and efficient manner
• Manages requesting, allocation, and utilization of budget pertaining to LL.M. program, international programs, and related projects, in coordination with the Director/ Coordinator
  • Maintains and tracks financial resources and prepares financial and liquidation
    reports
• Provides coordination and logistical support requirements for the Institute’s programs, classes, and projects as well as University/School-wide activities and events
• Drafts letters, announcements, and correspondences of the office for review and approval of the Director
• Gathers documents/materials and prepares necessary data summaries/reports for reference and use of the GLSI Director and the Coordinator
• Conducts inventory of supplies, equipment, and other materials and coordinates with the Central Purchasing Office and/or external suppliers for procurement purposes
  

IV. Performs other duties as may be required by the immediate supervisor and/or
authorized representatives

Knowledge, Skills and Abilities:
• Good oral and written communication skills (both in English and Filipino)
• Good interpersonal skills
• Proficient in MS Office Applications
• Ability to multitask, comes to work on time, hardworking, and efficient
• Systematic, organized, and attentive to details
• Working knowledge of operating various office equipment
Education and Experience Requirements:
• Bachelor’s degree
• At least 1 year or relevant work experience
• Work experience in an educational institution, an advantage

Office Address Ateneo Professional School, Rockwell Dr, 1211 Makati, Philippines

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The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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