Remote Project Coordinator

3 weeks ago

General Santos, Philippines Buscojobs Full time

Overview

Position: Remote Project Coordinator (High-End Fixture Manufacturing)

Job Type: Full-time (40 hours/week)

Location: Philippines (Remote, CST hours)

Salary: $6 - $8/hr

Posted today

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Job Description

We are a U.S.-based manufacturer of custom interior fixtures for luxury watch and jewelry stores. We seek a proactive Remote Project Coordinator to manage day-to-day coordination, ensuring nothing falls through the cracks. You will be the main point of contact between clients, the internal engineering team, and overseas manufacturing. Responsibilities include client communication, tracking samples and materials, and updating the job tracker to keep everything moving. This role requires strong organization, attention to detail, and persistent follow-through across multiple time zones.

Excellent English communication, a structured mindset, and remote project coordination experience are required. Experience in manufacturing, construction, or design is a strong plus.

Key Responsibilities
  • Client & Project Communication: Respond promptly and professionally to client emails and new job requests; coordinate with internal teams to respond to client design clarifications and approvals; copy clients on relevant updates and ensure responses are clear, timely, and complete.
  • Project Tracking & Follow-Up: Own and maintain a detailed job tracker; follow up with overseas factories, suppliers, and engineers to ensure timelines are met; track samples, material orders, lighting components, and design approvals; track orders and sample shipments to ensure timely delivery and flag delays early.
  • Internal Coordination: Ensure each job progresses through stages from design to quoting, to engineering, to manufacturing; liaise with the engineering team to relay client inputs and ensure drawing timelines are met; confirm materials or samples are ordered, shipped, and received on time.
  • Process Improvement: Create or improve templates, checklists, and internal tools to streamline workflows; systematize repeatable tasks (email templates, internal documents) to improve speed and reduce errors; maintain internal documentation and historical records to eliminate redundant work.
Preferred Skills & Qualifications
  • 3+ years in project coordination, production support, or related roles (remote experience preferred)
  • Background in furniture, fixtures, or manufacturing environments preferred
  • Exceptionally strong organizational skills with the ability to manage multiple moving parts across time zones
  • Excellent written and spoken English; capable of handling professional correspondence and occasional Zoom meetings with U.S. clients
  • Ability to read technical drawings (preferred) or eagerness to learn CAD shop drawings
  • Highly detail-oriented and self-directed, with strong follow-through
  • Strong Google Sheets/Docs/Drive skills — comfortable using shared tracking tools daily
Nice-to-Have (Bonus Skills)
  • Experience in high-end manufacturing, furniture, or fixtures industry
  • Familiarity with sample/material procurement or design-build workflows
  • Experience using tools like Notion, CRMs for task tracking
  • Spanish fluency is a plus, though not required
Job Type
  • Full-time
  • Work from home
Note

This posting does not include additional regional application restrictions beyond standard job requirements.

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