Sales & Marketing Admin Assistant (Ao-13527)

Overview This is a remote position. About the client: Our client is a leading Australian provider of warehouse storage solutions with over 40 years of experience. They specialise in designing and supplying high-quality storage systems for industrial warehouses and retail stockrooms, working with over 4,000 customers across Australia and New Zealand. Responsibilities Provide day-to-day administrative support to the sales and marketing teams. Assist with preparation and maintenance of ISO 9001 documentation. Assist with rebranding of company documents. Manage the folders of images etc in OneDrive. Daily Tasks – Manage leads from Estimate One platform. HubSpot CRM Management – Daily tasks and updates to documents and files for the marketing team. Weekly Tasks – Ensure accurate tagging, segmentation, and data entry of new leads and contacts into HubSpot; Run lead and pipeline reports for sales meetings and fill in the sales PowerPoint; Clean duplicate contacts/companies and maintain database accuracy. Monthly Tasks – Prepare dashboards for management review. Company OneDrive & File Management – Maintain an organized folder structure in OneDrive for Sales, Marketing, and Admin; Upload, label, and archive documents according to company standards; Regularly audit folders to remove duplicates and outdated files; Support the team with quick retrieval of documents when needed. ISO9001 Compliance – Internal Audit Support (scheduling and coordinating internal audits, capturing evidence and maintaining audit records); Document Control (prepare, update, and format-controlled documents with branding and version control); Compliance Accuracy (check documentation for completeness, compliance, and alignment with ISO requirements before finalisation); Opportunities for Improvement (OFIs) – raise, track, and follow up with owners to ensure timely close-out; System Maintenance – keep registers and records current in OneDrive and support preparation for external surveillance audits. Benefits Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits : Australian clients and Australian hours (giving you great experience and an early finish) Work from Home Allowance HMO for you AND a dependent from Day 1 20 Days Annual Leave and 5 Days Sick Leave Government Statutory Benefits 13th Month Pay Computer Equipment Opportunities for growth Requirements At least 3+ years’ experience in Digital Marketing Intermediate Word and Excel skills Excellent oral and written communication skills Knowledge of relevant marketing tools and applications Experienced in Web Development and Designing Ability to work under pressure and meet deadlines CRM & Email Marketing: Intermediate to advanced skills in Zoho (or similar). WordPress Publishing: Development capability would be an advantage. Design: Intermediate skills in Canva Social Media: Beginner to intermediate skills SEO: Understanding of instructions from our external SEO partner and ability to publish accordingly Analytics and Reporting: Monthly reporting of the success of our marketing efforts across all channels Strong Organizational Skills: Ability to prioritize and excel in internal communications #J-18808-Ljbffr