Executive Assistant
2 weeks ago
The Role were looking for a resourceful and detail-oriented Executive Assistant to support daily operations, develop internal processes, and help us stay organized as we scale. Youll play a key role in maintaining structure across projects, communications, and backend systems with plenty of room for growth into operations or project coordination. This role is ideal for someone who learns fast, loves creating order out of complexity, and is excited to document processes so others can follow in their footsteps. This is a full-time role, on a US shift and a Work-from-home set-up. If you have the right skill set, this may be your opportunity to enter this fast-growing organization. Key Responsibilities Operations & Admin Draft and manage contracts Send and track invoices using Monograph + QuickBooks Weekly audit of projects to identify outstanding invoices Maintain contact sheets for each project (team roles, contact info) Calendar coordination across internal and external meetings Input and migrate data from prior project databases Process Development Create and maintain playbooks for sales and project workflows Draft and update SOPs for key business operations, with guidance from leadership Own the knowledge base and organize documentation for future hires CRM + Comms Manage HubSpot and OpenPhone: input contacts, log updates, audit monthly Flag potential leads and schedule follow-ups with the partner Support light social media posting using content from leadership Monitor and respond to Google Business Profile reviews Project Support Coordinate with subconsultants and inspectors as needed Weekly review of active projects to track milestones and upcoming deadlines Send timesheet reminders and help maintain accurate tracking in Monograph What Were Looking For 24 years of experience in an administrative or operations role Strong organizational and communication skills Proactive, tech-comfortable, and process-minded Not afraid to ask questions or identify gaps in workflow Experience with Monograph, QuickBooks, ClickUp, HubSpot, or OpenPhone is a bonus but curiosity and quick learning matter more #J-18808-Ljbffr
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Executive Services Assistant
3 weeks ago
Zamboanga City, Philippines Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
4 weeks ago
Sorsogon City, Philippines Sabrina Li Full timeJob Title: Executive Assistant Type: Independent Contractor Location: Remote (Philippines Manila and Other Major Cities) The Law Offices of Sabrina Li, P.C., is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas, South Africa, and the Philippines, dedicated to delivering personalized legal services tailored to...
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Executive Assistant
4 weeks ago
Quezon City, Philippines Somewhere Full timeThis is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative support, handling expense reports, facilitating communication, and offering general administrative assistance to ensure smooth operations. You will plan travel, manage schedules, coordinate...
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Executive Assistant
2 weeks ago
Makati City, National Capital Region, Philippines 1Timepiece Full time ₱400,000 - ₱600,000 per yearCompany Description1Timepiece specializes in premium watches and provides a trusted platform for buying, selling, and trading timepieces. With a focus on curating exceptional watches, the company connects watch enthusiasts with pieces that complement their unique style and preferences. 1Timepiece aims to deliver unparalleled service and expertise, building...
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Executive Assistant
2 weeks ago
Quezon City, National Capital Region, Philippines Blueshift Energy Full time ₱600,000 - ₱1,200,000 per yearCompany DescriptionBlueshift Energy is a solar energy company dedicated to empowering individuals to switch to clean energy. Our solar investments help customers save on their monthly electricity bills, allowing them to spend their hard-earned money on what matters most. With top-quality solar panels that last over 25 years, we offer industry-leading...
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Executive Assistant
2 weeks ago
Quezon City, National Capital Region, Philippines DISCOVER GROUP OF TRAVEL SERVICE INC. Full time ₱160,000 - ₱240,000 per yearJob Title: Executive Assistant to the Executive'sEmployment Type: Full-Time (Flexible Schedule)Location: Quezon Ave., Brgy. Paligsahan, cor. Sct. Reyes, Q C.Job Overview:We are looking for a highly organized and dependable Executive Assistant to support the Executive's of Discover Group of Travel Services Inc. This role will involve handling both personal...
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Executive Assistant
3 weeks ago
Cebu City, Philippines Open Look Business Solutions Inc Full timeWe are seeking a skilled and professional Executive Virtual Assistant to support our executive leadership team. This role involves managing administrative tasks, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders. The ideal candidate will have excellent organizational and communication skills, a...
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Executive Assistant
2 weeks ago
Quezon City, National Capital Region, Philippines ANC Group of companies - Ford Quezon Ave Full time ₱250,000 - ₱500,000 per yearWe are looking for a new Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely...
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Executive Assistant
2 weeks ago
Makati City, Philippines SmoothMoves, Inc. Full time ₱20,000 - ₱23,000Position OverviewThe Executive Assistant provides high-level administrative support to executives by managing schedules, organizing documents, coordinating meetings, and handling communications. This role requires strong organization, discretion, and the ability to work efficiently in a fast-paced environment.Key Responsibilities:Manage and maintain the...
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Executive Assistant
4 weeks ago
Iloilo City, Philippines Blacklabel VP Full timeWe’re Hiring: Executive Assistant (Remote) We’re on the lookout for a highly organized and proactive Executive Assistant to join our growing team! If you’re someone who thrives on structure, loves solving problems before they even arise, and knows how to keep things running smoothly behind the scenes — we’d love to meet you. Role Overview As our...