AU Accounting Admin/Admin Assistant

Position Type Full Time Location Philippines (Remote) Schedule 9:00 AM to 5:00 PM AEST About The Company Our client, based in Melbourne, is an accounting firm that provides a comprehensive range of corporate, commercial, and business services, covering all aspects of commercial accountancy. About The Role As an Accounting Admin you are responsible for managing personalized client correspondence and handling the packing and distribution of tax returns for individuals and groups. Additionally, you will oversee engagement processes, client onboarding, liaison with regulatory bodies like the Australian Taxation Office and ASIC, manage accounts payable and receivable, coordinate office communications, and ensure smooth office operations including reception management and guest services. Responsibilities Send out tax pack to clients and drafting cover letters using existing templates Pack all tax returns and BAS via PlsSign and send them to clients for their signature Packing and sending tax returns for individuals and larger groups. Engagement, new client onboarding, and ethical clearance processes. Liaison with the Australian Taxation Office, ASIC, and other third parties. Check daily clients email (notice of assessment etc ) and liaise with clients and our accountants in the office. Check ATO correspondences ( ATO Portal, ATO calls, remission of GIC, payment plans etc ) Handle ASIC-related tasks (ASIC Annual Returns and ASIC Incorporations) and other corporate secretarial responsibilities: ( company setup and deregister etc) ABN GST TFN registration and cancellation Maintaining the portal lodgement system Use Xero to do bills, invoices , purchase orders to our clients and use Xero practice manager to convert working timesheets into billings. Assist with accounts payable and receivable, including applying statements and setting up payment plans. Answering and directing voice calls and emails. Manage the reception area and supervise the maintenance of office areas and equipment. Provide office guests with a hospitable experience. Being the main point of contact of the company. Competencies And Qualifications Must-Have At Least 3-5 years of experience as an Accounting Admin Preferably with experience working in an Australian Accounting Firm with experience in coordinating with the Australian Taxation Office, ASIC, and other third parties. Proficient in effectively liaising and communicating with colleagues, clients, and external stakeholders. Capable of providing support to existing administrative and accounting personnel by managing work distribution to clients and monitoring client email communications. Proficiency in efficiently managing tax return packaging for individuals and groups, maintaining mail systems, and overseeing office maintenance and equipment. Proficiency in the English language, both written and verbal communication. Nice-to-Have Proficiency in managing and overseeing the company's financial transactions and cash flows. Customer Service Orientation: Committed to serving as the primary point of contact for the company, ensuring positive interactions and experiences for all stakeholders. Client Relationship Management: Skilled in engaging with clients, onboarding new clients, and providing a welcoming experience for office guests. Regulatory Compliance: Knowledgeable in ethical clearance processes and adept at engaging with regulatory bodies such as the Australian Taxation Office and ASIC. Hands-on experience in utilizing accounting systems such as Xero, QuickBooks, NetSuite, Sage, and other related platforms. Ability to efficiently manage accounts receivable including timely billing, invoicing, and collections. Application Process We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible. Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us. #J-18808-Ljbffr