Document Controller
4 weeks ago
On-site - Cebu 1-3 Yrs Exp Bachelor Full-time
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Job Description Employee Recognition and RewardsPerformance Bonus
Government Mandated Benefits Insurance Health & WellnessRead More
- Maintain and organize all company documents according to established protocols.
- Ensure accurate labeling, version control, and secure storage of documents.
- Regularly review, update, and archive documents to comply with ISO standards and company policies.
- Monitor document control processes to ensure compliance with ISO 9001, ISO 14001, ISO 45001 and other relevant ISO standards.
- Conduct regular internal audits of documentation to identify areas of improvement and maintain quality standards.
- Prepare and provide documentation for ISO audits and liaise with auditors as required.
- Manage the document revision process, coordinating with department heads and document authors to ensure timely and accurate updates.
- Oversee the approval and distribution of controlled documents to relevant departments and stakeholders
- Ensure consistency and accuracy in documentation to meet compliance and quality requirements.
- Identify opportunities to improve document control processes, increasing efficiency and reducing errors.
- Assist in the development and implementation of document management procedures aligned with ISO standards.
- Work closely with other departments to streamline document-related workflows.
- Train employees on document control processes, tools, and ISO compliance requirements.
- Serve as a point of contact for document-related inquiries, providing guidance on document management best practices.
- Implement records retention policies, ensuring documents are securely stored and disposed of as per company and regulatory requirements.
- Maintain confidentiality and data security for all controlled documents.
- Education: Bachelor’s degree in Quality Management, Business Administration, or a related field.
- Experience:
- Minimum of 2 years of experience in document control, quality management, or a similar role.
- Familiarity with ISO standards, especially ISO 9001, is preferred.
- Skills:
- Proficiency in document management systems and Microsoft Office Suite.
- Strong organizational skills and keen attention to detail.
- Excellent communication skills, with the ability to collaborate effectively across departments.
- Analytical thinking and problem-solving abilities.
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HR Manager Helpmate Services, Incorporated
Working LocationDoor 5-2, Kintanar Building, 330 Natalio B. Bacalso Ave, Cebu City, 6000 Cebu, Philippines
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