Proposal Specialist

Proposal Specialist AECOM – Taguig, National Capital Region, Philippines (Hybrid) Work with Us. Change the World. AECOM delivers a better world through infrastructure projects, helping communities thrive. We are a trusted global infrastructure consulting firm, building legacies for the next generation. Job Description The Proposal Specialist (Marketing Specialist) will generally support the Bid Manager and/or Associate Bid Director, leading the bid by reading and understanding client requirements. They will devise draft bid programmes, coordinate inputs from Subject Matter Experts, and track progress against tasks and individuals for reporting to the Bid Manager. The Marketing Specialist collaborates with technical and operational colleagues, writers, graphic designers, and the leadership team. The role primarily involves preparing responses to RFQS, SOQs, and Pre‑qualifications. In addition to bids, the role engages in ad‑hoc tasks around general bidding best practice, such as driving bid knowledge management, collaborating with the knowledge team, supporting graphic designers, and developing processes, tools, and guides around bidding. Responsibilities & Duties Lead mid-size proposals and task orders Participate in Go /No Go and green light analysis / readiness to bid assessment in partnership with bid / capture managers. Update CRM data as needed to maintain accuracy Contribute to RFQS, SOQs, and Pre‑qualifications proposal planning, including win strategy development, applying win plan, messaging, and discriminators in deliverables Develop compliance matrices, identify required items, and create proposal plan and schedules Create drafts and organize narratives and sections for experience, people, executive summaries or cover letters. Develop section content plan / templates to guide writers Organize and manage content for reviews and manage the recovery and implementation of comments and finalization of documents and compliance Coordinate with subcontractors to gather required data and provide guidance Collaborate with graphic designers to support graphic design requirements and coordinate final productions. May also follow branded templates in performing document layout Collaborate with knowledge team to log model responses and useful information Provide support in general bidding practices by driving bid knowledge management through the breakdown of bids into a bid library Update and maintain bid and project profile libraries, including filing completed proposals and CVs Maintain trackers and identify useful/updated standard content for enhancement of bid resources Undertake support research, including the collection of project profiles, mining Salesforce, searching internal databases Maintain standard supporting documentation for bids such as company certificates, standard responses, company reports Perform moderately complex tasks in compliance with service level agreement, process, policies, and procedures Contribute specialized expertise to different assigned projects and process improvement initiatives. Provide key updates to Team Lead and Manager Escalate issues and recommend resolutions to the Team Lead. May support junior members of the team in addressing routine issues within the assigned processes Qualifications Minimum Requirements: Amenable to work on night shift Okay to go to the officer 2-3x per week Bachelor’s degree in Communications, Journalism, Business, Marketing, or equivalent combination of experience and education. At least four (4) years Bid support experience, preferably within a professional services firm in a similar industry Strong knowledge of marketing best practices and procedures, work processes, and tools as related to proposal management of RFQS, SOQs and Pre‑qualifications Experienced in proposal and presentation writing and productionIntermediate proficiency in MS Office tools such as Word and PowerPoint Understanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identity Skills in Adobe Creative especially InDesign and Salesforce experience would be highly regarded Attributes Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail) Ability to maintain good customer relationship and initiate ways to improve customer experience (Customer Service) Ability to maintain a high level of collaboration among multiple internal and external stakeholders to effectively arrive at solutions and develop initiatives. (Collaboration) Ability to effectively communicate within a varied audience and internal and external customers using different platforms. (Communication) Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios. (Problem Solving) Additional Information AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, and service recognition awards. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public‑ and private‑sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work? You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects – both in your local community and on a global scale – that are transforming our industry and shaping the future. With cutting‑edge technology and a network of experts, you’ll have the resources to make a real impact. Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. #J-18808-Ljbffr