Contract Execution Head

3 weeks ago

Cebu City, Central Visayas, Philippines ADM Asia-Pacific Trading Pte. Ltd. Full time

ADM unlocks the power of nature to enrich the quality of life. We're a premier global human and animal nutrition company, delivering solutions today with an eye to the future. We're blazing new trails in health and well-being as our scientists develop groundbreaking products to support healthier living. We're a cutting-edge innovator leading the way to a new future of plant-based consumer and industrial solutions to replace petroleum-based products. We're an unmatched agricultural supply chain manager and processor, providing food security by connecting local needs with global capabilities. And we're a leader in sustainability, scaling across entire value chains to help decarbonize our industry and safeguard our planet. From the seed of the idea to the outcome of the solution, we give customers an edge in solving the nutritional and sustainability challenges of today and tomorrow. Learn more at

The Role

The Head of Contract Execution will be responsible for overseeing the entire contract lifecycle, ensuring efficient and compliant execution of all contractual agreements by local and foreign execution teams. The position plays a critical role in safeguarding the company's interests that vendors/suppliers perform per contractual terms. Moreover, eliminate unnecessary costs involved in logistics operations (e.g. demurrage, detention, etc).

Your Responsibilities
  • Ensure that all local and foreign contract execution teams align with procurement's established/planned purchase strategy.
  • Guide foreign execution teams to comply with government policies of BAI, BPI, BIR, and BOC relating to importation of goods.
  • Secure all documentary requirements for importation and bank payments.
  • Ensure timely release of imported cargoes and avoid unnecessary charges (e.g. storage fees, demurrage, and detention charges).
  • Periodically update and submit import monitoring reports with projected costs including demurrage, detention, storage, insurance, fumigation, etc. for all imported materials nationwide.
  • Provide updates on shipment status and delays to buyers and the Procurement Director.
  • Provide updated rates for landed cost estimation of imported material.
  • Collaborate with the Senior Buyer on establishing a monthly delivery plan to be shared with cross-functional departments for proper planning and execution.
  • Ensure local execution teams communicate delivery schedules to respective suppliers based on agreed delivery lead times with proper documentation.
  • Provide weekly updated delivery plans to internal cross-functional departments for alignment in supply availability vs warehouse space availability.
  • Review, assess, and optimize execution plans to align with established safety stock targets.
  • Manage and/or escalate to stakeholders to address challenges on supply and prevent risk of production stoppage.
  • Continuously improve and streamline execution plans to reduce unnecessary costs.
  • Periodically monitor and review suppliers' delivery performance and report to the Procurement Director.
  • Monitor, review, and reconcile outturn guarantees of 3rd party service providers ensuring compliance with contractual agreements.
  • Develop and manage a network of service providers related to freight charters and cargo handlers.
  • Manage relationships with suppliers' logistics and/or operations teams.
  • Manage relationships with 3rd party service providers (e.g. brokers, cargo handlers, forwarders).
  • Collaborate with the Senior Buyer and Procurement Director on weekly stock inventory and open positions for all locations.
  • Provide monthly summary reports on the following: Containerized shipment penalty charges (e.g. storage, demurrage, detention, etc.), insurance claims monitoring, and cargo handling penalty charges (e.g. storage charges).
Your Profile
  • Minimum 5 years' experience in Importation, Freight, and Distribution preferably in the agri-business or trade industry.
  • Experience managing Import Processing and local distribution.
  • Preferably with exposure to dealing with Brokers and Government Agencies (BAI, BPI, BOC).
  • Self-driven team player with strong communication and interpersonal skills (collaboration across locations and functions; coordination with external and internal stakeholders).
  • Preferably with knowledge of ERP.
  • Advanced knowledge of software applications (e.g. MS Office, Outlook, Teams).
  • Analytical mindset.
  • Strong problem-solving skills.
Your Future Perspective
  • Challenging tasks, short decision-making processes, and a high level of personal responsibility in a modern work environment with flexible work time models.
  • Room for innovative thinking and growth with the possibility to manage your own career path.
  • A company culture that promotes continuous learning and diversity.
  • Excellent career opportunities in a world-leading nutrition company.
  • An attractive remuneration package including a variety of social benefits like subsidized health & fitness offers.
  • ADM is a company where managers and colleagues are encouraged to discuss and enable the flexibility needed to meet the demands of work and life.
#IncludingYou

Diversity, equity, inclusion, and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and creating welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

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