Accounts Payable Associate

10 hours ago

Metro Manila Philippines Publicis Re:Sources Full time

3 days ago Be among the first 25 applicants

Resources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 5,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

About the Role

The key accountabilities for this role and those roles directly reporting to it are, but not limited to:

Responsibilities

  • Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
  • All account queries and disputes properly communicated with vendors, agencies, and within Resources internal team
  • Processing of all staff expense claims against weekly timetable
  • Payment of intercompany and overseas suppliers and RTCI’s
  • Prompt and efficient handling of all supplier/staff/client queries
  • Management of all filing requirements both written and online where appropriate.
  • Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
  • Ensure prompt resolutions of any account queries and disputes
  • Supplier reconciliations within monthly timetable
  • Payment of intercompany and overseas suppliers are within guidelines and on time
  • Ensuring all internal record management is maintained to comply with all audit standards
  • Ad hoc projects as required

Qualifications

  • 1 – 2 years of experience in AP role
  • Worked in a fast paced high volume AP role will be a benefit
  • Experience in media/advertising industry is an advantage but not necessary

Required Skills

  • Financial accounting knowledge, particularly in accounts payable
  • Sound knowledge of Spreadsheet and analysis skills
  • Knowledge of BCC systems
  • Intermediate skills in Excel

Preferred Skills

  • May be required to work late hours sometime for coordination with other geographies. Not required regularly, only on a need basis.
  • Strong attention to detail within a high transactional environment across multiple agencies
  • Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes
  • Ability to influence suppliers on process improvement and change management projects as appropriate
  • A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.
  • Strong Communication Skills (English essential, other languages an advantage).
  • Strong written skills (English essential, other languages an advantage).

Seniority level

  • Associate

Employment type

  • Full-time

Job function

  • Accounting/Auditing, Finance, and Consulting
  • Industries
  • Advertising Services, IT Services and IT Consulting, and Accounting

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