Logistics and Vendor Compliance Coordinator

7 days ago

Quezon City, Philippines YFC-BONEAGLE INTERNATIONAL, INC. Full time

Job Summary We are seeking an International Logistics and Vendor Compliance Coordinator in Manila to oversee inbound shipments of consumer electronics from Southeast Asia to the US warehouse. Job Responsibilities Inbound Freight & Shipment Coordination Manage international shipments to the U.S. by coordinating with freight forwarders and carriers. Liaise with freight forwarders, customs brokers, and internal departments to ensure smooth shipment processes. Assist in preparing and verifying import/export documentation such as commercial invoices, packing lists, and shipping papers. Ensure all shipments comply with U.S. Customs regulations, Partner Government Agency (PGA) requirements, and company policies. Contribute to product classification using the Harmonized Tariff Schedule (HTS). Monitor delivery timelines and communicate any delays, risks, or changes proactively. Ensure timely submission of shipping documents and maintain accurate records of all inbound activities. Vendor Compliance & Chargeback Management Track vendor performance against shipping, documentation, labeling, and delivery standards. Record non-compliance incidents and issue chargebacks with appropriate documentation and corrective actions. Discrepancy Reporting & Communication Report discrepancies in shipments to the U.S.-based Purchasing and Accounts Payable teams with adequate detail for resolution. Coordinate with teams in China and the Philippines to resolve missing or incomplete shipment information. Maintain clear, professional communication with suppliers to address issues and promote adherence to compliance standards. Stay updated on relevant U.S. and international trade compliance guidelines and regulatory changes. ERP (NetSuite) Data Management Accurately input and maintain inbound shipping data in NetSuite, including shipment statuses, carrier info, documentation, and confirmations. Ensure high data accuracy, whether data is entered manually, by teammates, or imported via integrations. Conduct regular audits to identify and resolve data discrepancies. Support various reporting, documentation, and compliance-related projects within the department. Qualifications and Skills Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, International Trade, or a related discipline. Solid knowledge of international shipping practices, import documentation, and U.S. delivery regulations. Excellent attention to detail with strong organizational abilities. Ability to manage time effectively across multiple tasks and deadlines. Familiarity with retail supply chains and product information is a plus. Experience Minimum of 3 years in logistics, international shipping, or vendor compliance. Experience in the consumer electronics industry is preferred. Technical Skills Excellent verbal and written English communication skills; experience working across different time zones and cultures. Proficiency in NetSuite or similar ERP systems, especially for logistics data handling. Advanced Excel skills for data tracking and vendor performance analysis. Strong knowledge of Microsoft Office, especially Excel and Outlook. Competent in intermediate math, financial calculations, and statistical analysis. #J-18808-Ljbffr

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