Invoice Processing Specialist

2 weeks ago

Morong, Philippines Office Beacon LLC Full time

Invoice Processing Associate Location: Clark Freeport and Special Economic Zone, Central Luzon, Philippines The Invoice Processing Associate is responsible for accurately keying, verifying, and processing invoices while ensuring compliance with client-specific requirements and timelines. This role demands strong attention to detail, accuracy in data entry, and adherence to standard operating procedures related to billing, rate verification, and documentation management. The associate will also assist in identifying discrepancies, preventing fraud in fuel advance transactions, and ensuring prompt turnaround times for all processing tasks. Core Responsibilities Accurately key and process bills by client in the order received. Prioritize tasks based on funding methods (e.g., same-day or rush requests). Ensure all invoice details are complete and correct before submission. Handle and document special considerations such as Early/Late Delivery, O/S/D (Overages, Shortages, Damages), Rejects/Refusals, Detention, and Lumper fees. Manage Round Robin assignments and respond promptly to related emails and inquiries. Invoice Verification and Processing Steps Verify that all details on the invoice page are correct and aligned with supporting documents. Review Rate Sheets or Agreements for completeness before matching them with the Bill of Lading and other documents. Confirm that receipts or proofs are attached for any additional charges. Fuel Advance Processing Review and verify documents related to fuel advances with the same accuracy standards used for invoice auditing. Monitor for potential signs of fraud and elevate suspicious cases. Complete fuel advance requests within 15 minutes (or within 30 minutes during weekends). Process Rules and Compliance Ensure that invoices are not delivered on the same day they are requested. Verify debtor/customer eligibility; investigate flagged accounts before proceeding. Consult with the assigned RMS (Relationship Management Specialist) via the Rapid Response Channel for exceptions or client-specific issues. Expanded Tasks / Additional Training Areas Identify and resolve invoices missed or with issues in the Peruse platform. Correct discrepancies and ensure resubmission of corrected invoices. Process invoices submitted via email through Hubtran or TriumphPay systems. Qualifications Bachelor’s Degree in Accounting, Business Administration, Finance, or a related field preferred. At least 1–2 years of experience in invoice processing, billing operations, or data entry (preferably within logistics, transportation, or financial services). Strong attention to detail and accuracy in data entry. Excellent time management and prioritization skills in a high-volume work environment. Proficiency in Google Workspace and familiarity with invoice management tools such as Hubtran, Cadence, or Citrix. Strong analytical and problem-solving skills. Ability to work independently and adhere to strict turnaround times. Effective written and verbal communication skills. Tools and Platforms Used Slack Gmail Google Drive Hubtran Citrix Seniority level Entry level Employment type Full-time Job function Accounting/Auditing, Administrative, and Customer Service Industries Professional Services, Accounting, and IT Services and IT Consulting Referrals increase your chances of interviewing at Office Beacon LLC by 2x #J-18808-Ljbffr

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