Executive Assistant to the Chief Marketing Officer

Overview

We’re seeking a creative and highly organized Executive Assistant to the Chief Marketing Officer . Provides diverse and advanced administrative support for a senior officer. Utilizes technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executive and / or officer.

Provide Administrative Support to the CMO

• Calendar and meeting management
• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas
• Expense management – Monthly submission for reimbursement & liquidation, completes expense reports and maintains detailed records of expenses, Follow up with billing related matters or expense charge discrepancies
• Ensures status reports of all direct reports of the CMO are submitted on a timely basis
• Personal arrangements on medical, staffing, car maintenance etc
• Maintains file records for executive and/or officer
• Performs other duties as assigned, such as taking minutes of meetings or other administrative functions to support departmental meetings

Risk Management, Control and Compliance

• Ensure Marketing Dept. is compliant with Records Management requirements
• Assist in testing controls for efficacy, as needed
• Act as Marketing Coordinator for Business Continuity Plan

Provide Administrative Support to the Marketing Team

• Provide coordination support: (Tech, BCP, Finance, etc)
• Provide coordination in setting up on / offsite meetings that involve Senior leaders or Executive Committees
• Support Marketing team in delivering value to the business and the customer
• Support team in Event activations, planning and execution
• Serve as the defacto office manager for staff on the floor
• Regularly interacts with other Executive assistants, Executive committee members, board and committee members, other internal and external leaders to obtain and furnish information
• Use various applications to produce reports, spreadsheets, presentations and other documents, on-board vendors
• Generally, plans, organizes and schedules own work
• Handles significant corporate and regulatory matters including insurance company license renewals, payments of related fees, making of required notice filings, corporate annual reports
• Within established guidelines, relieve Executive and/or officer of details and advanced administrative duties. Personally, acts whenever possible.
• Manages projects assigned and ensures the accurate and timely completion of tasks.
• Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
• Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda. May make recommendations regarding changes and solutions to issues or problems.
• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
• Composes correspondence and documents of a highly confidential nature.

• Bachelor’s degree
• 7 plus years of related secretarial or administrative assistant experience
• 5 – 7 years of related experience
• Proficiency in all MS Office applications
• Proficiency in English language (Speaking and writing)

• Broad understanding of the organization’s policies and practices Competencies:
• Activity Coordination
• Business Partnering
• Prioritization
• Service Delivery Effectiveness
• Troubleshooting/Technical Support Decision Authorities:
• Prioritizing meetings, calls and situations for executive review
• Improving administrative business practices to increase effectiveness

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

宏利金融公司是一家業界領先的國際金融服務商，致力於幫助人們實現「輕鬆投資理財，樂享豐盛人生」。若要進一步了解我們，請訪問網址：

在宏利／恒康，我們擁抱多元。我們致力於吸引、培養及挽留和所服務客戶同樣多元的員工，並從而營造包容的工作環境，接納文化和個體差異。我們矢志維持公平的招聘、挽留、晉升及薪酬制度，我們管理的所有實踐及項目不會因種族、血統、原籍地、膚色、族裔、國籍、宗教或宗教信仰、信仰、性別（包括懷孕及其相關情況）、性取向、遺傳特徵、退伍軍人身份、性別認同、性別表達、年齡、婚姻狀況、家庭狀況、殘疾或受適用法律保護的任何其他因素而區別對待。

我們的首要任務是消除障礙，為員工提供平等就業機會。人力資源部代表將盡力為應徵過程中提出要求的申請人提供合理協助。申請人要求提供協助所分享的信息將會按照適用法律及宏利／恒康政策儲存及使用。應徵過程中如需協助，請聯絡 。

Working Arrangement

混合式