Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer Join to apply for the Executive Assistant to Chief Executive Officer role at Cloudstaff Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered We are currently on the lookout for an Executive Assistant to Chief Executive Officer join our team at Cloudstaff, the #1 workplace everywhere Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant Role Executive Assistant to Chief Executive Officer Work Arrangement Work from Office Schedule Morning shift Key Responsibilities To provide high-level administrative and strategic support to the CEO by managing their schedule, communications, and priorities, ensuring optimal use of their time and focus. This role coordinates daily operations, monitors project progress, and serves as a liaison between the CEO and internal/external stakeholders. The Executive Assistant also supports decision-making by preparing reports, tracking action items, and driving follow-through on key initiatives, while handling sensitive information with utmost discretion and professionalism. Key Duties & Responsibilities Organize CEO's calendar, time, email, and personal notes Communicate with team members on behalf of the CEO Assist the CEO with daily operations Work independently with high-level direction Prepare and deliver accurate, data-driven administrative reports and summaries to support executive decision-making. Provide high-level administrative support to the CEO, including handling confidential information with discretion. Prepare agendas, take minutes, and follow up on action items from meetings. Conduct research and compile information for reports, presentations, and decision-making. Act as a liaison between the CEO and internal/external stakeholders. Manage special projects and initiatives as assigned by the CEO. Monitor the progress of various tasks and projects across the firm. Ensure deadlines are met and assist in prioritizing workload. Coordinate with team members to track the status of assignments and deliverables. Provide regular updates to the CEO on tasks and project status. Qualification and requirements Minimum of 5 years’ experience as a Personal Assistant, with at least 2 years in an Executive Assistant role. Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. Detail oriented with a high level of accuracy. Experience in using ASANA. Ability to work independently and maintain a high level of confidentiality. Experience in Healthcare, NDIS, Aged Care or Out-of-Home-Care is advantageous. Experience with CMS systems (such as MYP, Shiftcare, Lumary, Good Human etc) is advantageous. Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment. Flexible leave credits which may be used for vacation, emergency and sick leaves. Superb and exciting Mid-Year Parties – with items to give away and cash prizes Endless opportunities for career advancement. Exclusive ATM inside the office for employee's convenience. Annual Performance Review with Salary Increase. We set you up for success with a company-provided PC/Laptop and fiber internet connection. Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays Top notch workplace with first class VIP lounge and game rooms. Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance. Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues. International career growth and connections. Unlimited cash incentives for hired referrals. Mental Wellness Employee Assistance program through Lifeworks. In-house psychiatrist available to support employees' well-being. Become part of the Employee Share Units program. Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc. Cloudstaff : Build Your Career, Anywhere Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being. Why Cloudstaff is the #1 Workplace? Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition. Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement. Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment. To become a priority applicant, please share a 1-2 minute video introduction detailing your experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately. Seniority level Mid-Senior level Employment type Full-time Job function Business Development Industries Outsourcing and Offshoring Consulting and Business Consulting and Services #J-18808-Ljbffr