HR and Admin Generalist

2 weeks ago

Quezon City, Philippines Neo Group Full time

Overview

We are looking for a reliable and proactive HR and Admin Generalist to support the people and operational needs of our company. This role will be a fixed term contract for 9 months.

Responsibilities
  • Facilitate end-to-end HR processes including onboarding, offboarding, employee movements, and employee requests (letters, certificates, queries).
  • Maintain accurate employee data in HR systems (e.g., Bob) and local files.
  • Track performance evaluation forms, send reminders, and ensure timely submission and filing.
  • Support training rollouts through coordination and logistics.
  • Assist in policy development and rollout in coordination with the HR Manager.
  • Monitor compliance with global and local policies.
  • Handle SSS, PhilHealth, and Pag-IBIG requirements gathering, compliance, and registration.
  • Manage healthcare and life insurance enrollment, movements, and cancellations.
  • Support talent acquisition by coordinating job descriptions, approvals, and background checks.
  • Issue birthday and work anniversary e-Gift Certificates to employees.
  • Engagement activity coordinator and liaison to providers from sourcing to payment.
Payroll and Timekeeping
  • Validate and double-check employee timekeeping sheets each payout cycle.
  • Lodge payroll entries in the payroll system and coordinate payroll requirements (including BDO payroll application forms for new joiners).
Administration and Facilities
  • Coordinate office parking expenses and approvals.
  • Ensure pantry supplies are adequately stocked and the office is well maintained through the Liaison Officer.
  • Support law office billing requests and approvals.
  • Handle issuance of laptops and office equipment to new joiners.
  • Maintain accurate barcoding, acknowledgment, and inventory records of laptops and office equipment.
  • Coordinate internet billing requests and approvals.
Other Duties
  • Perform ad hoc tasks as needed by the management.
Qualifications
  • Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or related field.
  • At least 3–4 years of combined HR and administrative experience, preferably in a shared services, BPO, or multinational setting.
  • Knowledge of Philippine labor laws, statutory benefits (SSS, PhilHealth, Pag-IBIG), and HR compliance.
  • Proficiency in HRIS, payroll systems, and MS Office/Google Workspace tools.
  • Excellent organizational skills with keen attention to detail.
  • Strong communication and interpersonal skills with the ability to maintain confidentiality and professionalism.
  • Flexible and adaptable, able to manage both HR and admin responsibilities simultaneously.
  • Solid background in HR administration, payroll/timekeeping, and employee lifecycle management.
  • Exposure to performance management, policy development, training coordination, and compliance processes.
  • Experience in facilities and office administration support is highly desirable.
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