Executive Assistant

4 weeks ago

Taguig, Philippines One Engine Full time

Overview

GoGym is seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide comprehensive support to its Executive Team. This is a key role that sits at the heart of the business, enabling leadership to move faster, stay more focused, and operate more effectively across all departments.

The ideal candidate is a skilled communicator, process-oriented, discreet with sensitive information, and able to juggle multiple high-priority tasks at once. This is not a typical corporate EA role — you\'ll be helping run and grow a high-velocity, tech-enabled fitness business that spans multiple locations and functions.

Key Responsibilities Executive & Administrative Support
  • Manage calendars, schedule meetings, confirm appointments, and coordinate travel logistics for the Executive Team
  • Take meeting notes, assign follow-up tasks, and manage executive action trackers
  • Draft, format, and review internal memos, reports, and email communications on behalf of executives
  • Screen and manage inbound communications (email, SMS, internal messages), prioritizing important matters for executive review
Operations & Project Coordination
  • Track and follow up on ongoing initiatives across Operations, Product, Marketing, Sales, and HR
  • Assist in organizing quarterly planning meetings, investor calls, or leadership off-sites
  • Help compile reports, presentations, and documentation for internal and external stakeholders
  • Act as a liaison between executives and frontline staff, ensuring alignment and clear communication
Data & Document Management
  • Maintain organized, cloud-based filing systems (Google Drive, Notion, Airtable, etc.) for contracts, reports, and planning documents
  • Help prepare company updates, status reports, and basic dashboards for performance tracking
  • Support data gathering and research for decision-making, strategic planning, or new initiatives
Confidential & Ad Hoc Tasks
  • Handle highly sensitive information with discretion and professionalism
  • Complete ad hoc assignments such as document preparation, confidential communications, research projects, or partner follow-ups
  • Provide logistical or administrative support for events, audits, legal paperwork, or investor materials
Qualifications
  • At least 2–3 years of relevant experience as an Executive Assistant, Chief of Staff, Project Coordinator, or Operations Associate
  • Strong written and verbal communication skills in both English and Tagalog
  • Highly proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar); bonus if familiar with Notion, Trello, Airtable, Slack, or similar tools
  • Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously
  • Discreet and trustworthy with confidential and high-level information
  • Must be Metro Manila–based , with reliable internet and willingness to travel to gyms or meetings as needed
  • Preferred but not required: Background in fitness, startups, consulting, project management, or business operations
#J-18808-Ljbffr

  • Executive Assistant

    4 weeks ago

    Taguig, Philippines RemoteVA Full time

    Base pay range $650.00/yr - $700.00/taon We’re seeking a highly organized, proactive, and detail-oriented Personal Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse....

  • Executive Assistant

    1 week ago

    Taguig, Philippines The Aivee Group Full time

    We are seeking a highly skilled, proactive, and detail-oriented Executive Assistant to provide strategic and administrative support to our CEO & COO. This role is perfect for an organized professional who thrives in a high-energy, fast-paced corporate environment and is eager to make a meaningful impact. As the Executive Assistant , you will be a trusted...

  • Executive Assistant

    4 weeks ago

    Taguig, Philippines Sutherland Global Full time

    Company Description: Sutherland is seeking an attentive and goal-oriented person to join us as an Executive Assistant . We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you! Job Description: As an Executive...

  • executive assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Ella DL Beauty Inc. Full time ₱480,000 per year

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTBe the right hand to leadership. We're hiring an executive assistant to provide top-level support and...

  • Executive Assistant

    2 weeks ago

    Taguig, Philippines WHR Global Consulting Full time

    Position Title: Executive Assistant Work Location: Taguig Work Setup: Onsite Work Schedule: Day Shift Employment Type: Full-time Rice Allowance: Php 1,500.00/month Transportation Allowance: Php 150.00/working day Qualifications -Graduate of any business or office-related course. -1–3 years of experience as an executive assistant or in high-level...

  • Executive Assistant

    3 weeks ago

    Taguig, Philippines Esquire Financing Inc Full time

    The Executive Assistant to the Chief Commercial Officer (CCO) is responsible for providing high-level administrative and operational support to ensure smooth execution of the CCO's day-to-day responsibilities. The role manages scheduling, interview coordination, credit file preparation, and process assistance, while also serving as a point of contact for...

  • Executive Assistant

    6 hours ago

    Taguig, National Capital Region, Philippines Borakay Kite Villas Full time ₱360,000 - ₱720,000 per year

    Executive Assistant - Lifestyle Management FirmAre you an experienced Executive Assistant who thrives in fast paced environments and enjoysmanaging both business and lifestyle needs? Do you have the discretion, organizational skills, and adaptability to support executives at the highest level?We are a Lifestyle Management firm seeking a proactive & polished...

  • Executive Assistant

    4 weeks ago

    Taguig, Philippines Sutherland Full time

    Overview Sutherland is seeking an attentive and goal-oriented person to join us as an Executive Assistant . We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you! Responsibilities Calendar management: Organizing...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines The Aivee Group Full time ₱1,200,000 - ₱3,600,000 per year

    We are seeking a highly skilled, proactive, and detail-orientedExecutive Assistantto provide strategic and administrative support to our CEO & COO.This role is perfect for an organized professional who thrives in a high-energy, fast-paced corporate environment and is eager to make a meaningful impact.As theExecutive Assistant, you will be a trusted partner...

  • Executive Assistant

    2 weeks ago

    Taguig, Philippines WHR Global Consulting Full time

    Position Title: Executive Assistant Location : Taguig Setup : Onsite Schedule : Day Shift Employment Type: Full-time Salary: PHP 18,000 to PHP 39,000 Rice Allowance: Php 1,500.00/month Transportation Allowance: Php 150.00/working day Qualifications Graduate of any business or office-related course. 1–3 years of experience as an executive assistant or...