Executive Assistant

Overview Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Who We Are: Atlas Assistants - A Community of Growth and Excellence Atlas Assistants is a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential. Our mission is twofold: To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment. To create an environment where EAs can thrive, grow, and build rewarding careers. What sets us apart Supportive Culture : A nurturing environment where team members uplift each other High-Performance Mindset : Commitment to excellence, pushing boundaries daily Growth-Focused : Heavy investment in personal and professional development Values-driven : Core values guide all decisions and actions. You can read more about them here Accountability : Mutual responsibility fosters trust and reliability Diversity and Inclusion : We are proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace Our EAs utilize the Atlas Executive Management System (EMS) - 11 proven systems that have helped over 100 clients achieve their goals. At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential. We offer a challenging yet supportive environment where your contributions make a real impact. Expectations We’re seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values. This role is ideal for someone who is proactive, resourceful and has a track record of excellence. Transform Chaos with Structure : Our clients need order-creators. You will implement tools proactively to turn ambiguity into clarity. Exemplify Proactive Resourcefulness : Take initiative and solve problems independently, knowing when to seek help strategically. Deliver Excellence Consistently : Maintain high standards and adapt across EA, operations, or customer service backgrounds. If these expectations energize you, you might be the driven professional we're seeking. The Ideal Candidate: Competencies and Daily Responsibilities We're seeking an Executive Assistant who excels in these areas, understanding that duties may vary by client needs: Strategic Calendar Management Master organization to prioritize and schedule effectively Create systems for clarity in complex situations Proactively manage your executive's time for optimal productivity Communication Hub Streamline inboxes and manage correspondence Use emotional intelligence with stakeholders at all levels Synthesize complex information into clear, actionable insights Operational Efficiency Anticipate needs and act proactively Manage diverse projects of varying complexity Coordinate travel with meticulous attention to detail Decision Support Gather and analyze data to support decision-making Prepare reports and presentations as needed Offer your perspective to contribute to strategic discussions Adaptability and Growth Thrive in a fast-paced remote environment Actively seek and implement feedback for continuous improvement Balance multiple priorities while maintaining composure Executive Buffer Handle routine matters independently to free up your executive's time Know when to involve your executive and when to make autonomous decisions Maintain confidentiality and discretion Personal Support Manage a wide range of personal tasks for your executive, such as gifts, reservations, appointments, or other personal errands Your day-to-day responsibilities will vary based on the assigned executive's needs. Flexibility and adaptability are key, as you'll transition between professional and personal support tasks. The role is demanding, but offers the opportunity to impact your executive's professional success and personal well-being. Minimum Requirements To be successful in this role, you should meet the following criteria: Language Proficiency and Exceptional Communication Skills : Near-native level of English proficiency in speech, writing and reading. Professional Experience : At least 2 years in operations, administration, executive assistance, or related client-facing roles. Training is provided; prior EA experience is not mandatory. Remote Work and Start-Up Experience : Ability to work effectively in a remote environment, ideally in a start-up context. Adaptability : Experience in a fast-paced environment and ability to thrive under pressure. Flexibility : Willingness to align work hours with US time zones; clients across all US time zones may require scheduling flexibility. Benefits Fair Compensation (40 hours per week) :Junior Level: $7 per hour Mid Level: $8 - $10 per hour Senior Level: $11 - $12 per hour Flexibility of Remote Work Paid Time Off : 10 paid days off, unlimited sick leave, and 7 holidays Performance-Based Rewards : Increases and bonuses based on performance Career Growth : Opportunities to advance into roles such as Chief of Staff or Operations Manager Training: Atlas Executive Management System (EMS) Certification : 11 proven systems; self-paced and intensive options available Continuous Development : Mentorship, office hours, and skills training Supportive Community Stability : Opportunities to grow with the company Is This the Right Role for You? A Final Self-Assessment Before applying, reflect on: Are you energized by constant change? Can you switch between strategy and detailed execution? Are you prepared to be a true partner, managing professional and personal matters? Do you view feedback as a gift? Can you make decisions confidently under pressure? Are you committed to continuous self-improvement? Can you maintain well-being while supporting others? If you answered yes, you might be the exceptional candidate we're seeking. This role is a catalyst for personal and professional transformation. If you're ready for the challenge, we're excited to meet you. Apply now and prepare for a journey of growth. Please submit your CV in English. Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. #J-18808-Ljbffr