Executive Assistant – Admin, Sales

3 days ago

Cebu City, Philippines REMOTE STAFF, INC. Full time

Job Status & Schedule Status: Full Time (40 hours/week) Work Schedule: 8:00 am - 5:00 pm AWST (8:00 am - 5:00 pm PHT) Why choose Remote Staff? 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance. 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007. Competitive and negotiable compensation (depending on skill level & experience) 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction. *Terms and conditions apply. Key Responsibilities Executive & Admin Support Attend internal and client meetings to take detailed notes and document action items. Manage scheduling across multiple calendars and time zones, including workshops, client calls, and facilitator meetings. Prepare client proposals, quotes, and service agreements based on pre-defined templates. Provide ongoing administrative support to the Customer Excellence Lead. Sales & CRM Coordination Update and maintain records in Pipedrive CRM including leads, deals, and proposal status. Assist in generating and formatting sales and activity reports. Support the proposal process by formatting content, checking for consistency, and improving clarity when needed. Client & Facilitator Liaison Serve as a professional and friendly point of contact for both clients and facilitators. Confirm workshop details and logistics, ensuring smooth delivery. Help gather post-engagement feedback or testimonials. Web & Content Support Assist in updating the company website via WordPress (no design skills required – mainly formatting and publishing content). Coordinate with the marketing team for content alignment when needed. What We’re Looking For Must-Have Skills & Attributes Strong initiative and problem-solving ability – you don’t wait to be told what to do. Excellent English (written and spoken) – clear, confident, and professional. Highly organized – with exceptional attention to detail. Proficient in tools like Google Workspace, Trello, Pipedrive (or similar CRMs). Confident and professional appearance/presentation in virtual meetings. Comfortable speaking up in meetings and suggesting improvements to drafts/documents. Able to juggle multiple moving parts and meet deadlines consistently. Experience & Qualifications 3+ years of experience as an Executive Assistant, Virtual Assistant, Client Coordinator, or similar role. Experience supporting client-facing teams or executives, ideally in Australian consulting or training companies . Familiarity with CRMs (Pipedrive preferred) and content management systems like WordPress. Bachelor’s degree in Business Administration, Communications, or related field (preferred but not essential). #J-18808-Ljbffr

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