Bookkeeping Coordinator

Overview

Join to apply for the Bookkeeping Coordinator role at ClearDesk .

Do you find satisfaction in balanced books, clean reports, and smooth payroll runs? This remote role offers long-term placement, flexibility to work from home, and the opportunity to bring clarity and confidence to businesses that need your expertise.

Our story starts with people like you. ClearDesk builds and manages global remote teams that support U.S. businesses, while helping remote team members build lasting careers.

That’s where you come in.

The Role: Bookkeeping Coordinator

You’ll help keep a business financially steady week after week by ensuring payroll accuracy, consistent billing, and clean financial records. You’ll manage weekly payroll and billing deadlines, reconcile accounts, and keep QuickBooks up to date. You’ll also support compliance, system transitions, and cleanup of past inconsistencies from home. This role emphasizes accuracy, reliability, and structure.

What Your Days Might Look Like

• Manage weekly billing for services and payroll for caregivers, ensuring accuracy and timeliness
• Maintain financial records in QuickBooks, including accounts payable/receivable and reconciliations
• Process payroll through ADP, staying compliant with schedules and deadlines
• Use WellSky to capture billing and payroll data
• Communicate with office staff to process transactions, review accounts, and finalize billing tasks
• Support backlog and catch-up tasks caused by prior inconsistencies in bookkeeping
• Ensure reliable availability for recurring weekly tasks without delays
• Collaborate with supervisors on hours, progress, and financial tracking
• Assist with system transitions, such as moving to QuickBooks Online if needed

Who We Think Will Thrive in This Role

• You have a strong background in bookkeeping, billing, and payroll processing
• You’re proficient in QuickBooks (desktop or online), ADP, and WellSky, and comfortable using Microsoft Teams and Outlook for communication
• You meet strict weekly deadlines with accuracy and consistency
• You’re detail-oriented, mature, and diligent about record-keeping
• You’re comfortable with routine, repetitive financial tasks and handle them with reliability
• You can work independently with minimal supervision
• You communicate clearly and professionally with colleagues and leadership
• QuickBooks ProAdvisor certification or a CPA background is a plus
• A plus if you’ve worked with WriteWorks, have healthcare industry experience, or are familiar with labor-intensive environments
• You are willing to work in a US time zone schedule
• You can secure the required technical setup, including:
• At least a 720p HD webcam
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home. You’ll work with clients who respect your time and value your skills, join a remote-first team, and see the impact of your work in real, tangible ways. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

What You Can Expect From Us

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• We care about you and your contributions

Ready to Be Part of Something That Matters?

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For security, ensure that all communications come from emails originating from @cleardesk.com or @cleardeskteam.com.

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on qualifications, experience, and current market demand.

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