Executive Assistant

1 week ago


Zamboanga City, Philippines Assist World Full time

Be the CEO’s force-multiplier across a portfolio of units (operations, HR, finance, development). You’ll own the calendar and inbox, prep materials, track decisions and follow-ups and create lightweight SOPs that keep everyone aligned—especially when the CEO is unavailable.

You’re proactive, discreet and comfortable bringing structure to ambiguity.

Responsibilities
  • Executive support : Inbox triage and drafting; maintain priority queues and same-day responses.
  • Operational glue : Complex calendar management across entities; schedule with urgency and context.
  • Prepare meeting briefs, agendas, and recap notes with action items and owners.
  • Track cross-functional projects and deadlines; chase follow-ups diplomatically.
  • Draft/update SOPs, checklists, and simple dashboards for recurring rhythms.
  • Serve as point of contact when CEO is unreachable; exercise judgment on escalations.
  • Communication : Draft professional emails, memos, and light presentations; format spreadsheets/reports.
Tools Must-Haves
  • Proven EA experience with founders/C-suite (startups or multi-entity preferred).
  • Outstanding written and spoken English and a confident phone presence.
  • Anticipatory thinking, prioritization, and calm under time pressure.
  • High discretion with sensitive HR/finance/strategic matters.
  • Process builder who creates order without excessive bureaucracy.
Nice-to-Haves
  • Exposure to EMS/healthcare, field operations, or union/hourly workforces.
  • Bachelor’s degree; advanced study an advantage.
  • Comfortable creating simple dashboards and status reports.
“What good looks like” in 90 Days
  • CEO’s inbox and calendar under control; no missed commitments.
  • Recurring executive rhythms (weekly priorities, WBRs) established and documented.
  • Clear SOPs/checklists for frequent workflows; measurable reduction in CEO context-switching.
Seniority level
  • Executive
Employment type
  • Full-time
Job function
  • Administrative, Finance, and Business Development
  • Industries: Hospitals and Health Care

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr
  • Executive Assistant

    3 weeks ago


    Zamboanga City, Philippines Client Accelerators Full time

    4 weeks ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by Client Accelerators. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $24,000.00/yr - $30,000.00/yr REPORTS TO: CEOPlease Read This Full Job Post Before You...


  • Batangas City, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...


  • Zamboanga City, Philippines WHR Global Consulting Full time

    Overview Strategic Executive Assistant role at WHR Global Consulting . Setup: fully remote. Shift: Night shift (PH time). Responsibilities Act as the primary liaison and strategic partner to the DGO and COO. Represent the DGO in cross-departmental meetings and leadership discussions Monitor and drive the execution of initiatives across HR, Data, Chat, Lead,...


  • Cebu City, Central Visayas, Philippines Icon Executive Search Asia Full time ₱300,000 - ₱360,000 per year

    The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth operation of day-to-day activities. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders.Key...


  • Zamboanga City, Philippines TruPorch Homes Full time

    Overview Virtual Executive Assistant to the Founder. This is not a typical Executive Assistant position. We are looking for a strategic partner and force multiplier to act as the right hand to the Founder of a fast-growing real estate company. Your mission is to bring order to chaos and protect the Founder's time and attention as if it were your own. You...


  • Zamboanga City, Philippines InsideOut Full time

    Overview Join to apply for the Executive Virtual Assistant role at InsideOut . Industry: Residential Cleaning & Automobile Detailing Location: LATAM / PH Job Status: Part-Time / Full-Time Work Schedule: Part-Time: 1:00 PM – 5:00 PM MST Potential to transition into Full-Time (9:00 AM – 5:00 PM MST) based on performance Salary: $7-$9 per hour About...

  • Executive Assistant

    3 weeks ago


    Zamboanga City, Philippines Buscojobs Full time

    Overview Executive Assistant (Remote) – Bacoor area. This is a remote, work-from-home independent contractor position with base hourly pay plus bonuses. Coachability and reliability are valued as part of our supportive, growing team. Responsibilities Prepare reports Calendar management Write articles Schedule administrative appointments Utilize social...


  • Zamboanga City, Philippines RemoteVA Full time

    Overview Job Title: Data Specialist / Executive Assistant (SQL Expert) Location: Remote Employment Type: Full-time Working Hours: Monday – Friday, 10:30 AM – 6:30 PM EST Job Description We are seeking a highly motivated and detail-oriented Data Specialist / Executive Assistant with strong expertise in SQL or similar database tools. The ideal...


  • Zamboanga City, Philippines TeamUp Full time

    Overview Executive Assistant | Direct Hire & Fully Remote | Flexible Schedule. Direct message the job poster from TeamUp. This is a full-time independent contractor role with exclusive commitment required. We’re a small, values-driven accounting firm serving clients across all 50 states. We’re seeking an amazing Executive Assistant who can keep the team...

  • Executive Assistant

    3 weeks ago


    Quezon City, Philippines Trident General Insurance Agency Full time

    Overview Executive Assistant role, full-time on-site, located in Quezon City. The Executive Assistant will be responsible for executive administrative tasks, preparing expense reports, providing executive support, and general administrative assistance. Day-to-day duties include managing schedules, handling communications, organizing meetings, and assisting...