
Executive Assistant
1 week ago
Be the CEO’s force-multiplier across a portfolio of units (operations, HR, finance, development). You’ll own the calendar and inbox, prep materials, track decisions and follow-ups and create lightweight SOPs that keep everyone aligned—especially when the CEO is unavailable.
You’re proactive, discreet and comfortable bringing structure to ambiguity.
Responsibilities- Executive support : Inbox triage and drafting; maintain priority queues and same-day responses.
- Operational glue : Complex calendar management across entities; schedule with urgency and context.
- Prepare meeting briefs, agendas, and recap notes with action items and owners.
- Track cross-functional projects and deadlines; chase follow-ups diplomatically.
- Draft/update SOPs, checklists, and simple dashboards for recurring rhythms.
- Serve as point of contact when CEO is unreachable; exercise judgment on escalations.
- Communication : Draft professional emails, memos, and light presentations; format spreadsheets/reports.
- Proven EA experience with founders/C-suite (startups or multi-entity preferred).
- Outstanding written and spoken English and a confident phone presence.
- Anticipatory thinking, prioritization, and calm under time pressure.
- High discretion with sensitive HR/finance/strategic matters.
- Process builder who creates order without excessive bureaucracy.
- Exposure to EMS/healthcare, field operations, or union/hourly workforces.
- Bachelor’s degree; advanced study an advantage.
- Comfortable creating simple dashboards and status reports.
- CEO’s inbox and calendar under control; no missed commitments.
- Recurring executive rhythms (weekly priorities, WBRs) established and documented.
- Clear SOPs/checklists for frequent workflows; measurable reduction in CEO context-switching.
- Executive
- Full-time
- Administrative, Finance, and Business Development
- Industries: Hospitals and Health Care
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