Virtual/Executive Assistant

2 days ago

Biñan, Philippines Hunt St Full time

We are seeking highly organized and proactive Virtual/Executive Assistants in the Philippines to support our Australian client, a regional electrical services provider in Queensland. Job Role Virtual/Executive Assistant (Generalist) Compensation $1,800 AUD – $2,000 AUD per month Engagement Type Independent Contractor Agreement Work Schedule Align with Australian business hours (approximately 9 AM – 5 PM, Monday to Friday). Contractors have flexibility in how they manage their time. Company Information At Hunt St, we help Australian companies hire top remote talent in the Philippines. All roles are 100% remote. Client A well‑established electrical services provider operating across regional Queensland. Role Overview The role will support daily business operations, administrative functions, and customer coordination. The ideal candidate is detail‑oriented, tech‑savvy, and able to work independently while maintaining clear communication with both office staff and field teams. Key Responsibilities Provide general administrative and clerical support, including data entry, email management, and document organization. Manage job scheduling and coordinate service appointments for electricians and technicians. Handle inbound and outbound calls, respond to customer inquiries, and maintain service records. Prepare and send quotations, invoices, and follow‑up communications – including follow‑up on outstanding payments. Update and maintain client databases, project records, registration and insurance records, and supplier information. Assist with social media posting and basic marketing updates (e.g., Facebook). Monitor incoming work orders and ensure accurate tracking and completion of tasks. Reconcile bank and credit‑card transactions in Xero; process Simpro‑to‑Xero data transfers to align financial records and job‑related purchases across systems. Support management with reporting, timesheets, and project documentation. Liaise with suppliers and subcontractors for quotes, materials, or delivery coordination. Requirements Minimum 4 years of experience in an administrative or VA role (experience in a trade or service industry preferred). Strong organizational and multitasking skills with high attention to detail. Excellent English communication skills – both written and verbal. Proficiency with Microsoft Office / Google Workspace, and familiarity with Simpro and Xero. Ability to work independently, prioritize tasks, and meet deadlines. A proactive problem‑solver with a can‑do attitude and customer‑first mindset. Work Arrangement & Expectations This is a remote role set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Disclose any existing ongoing roles or client work. Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”). #J-18808-Ljbffr

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