AP and T&E Analyst

Job Title

AP and T&E Analyst (Thai)-1

Location: Copeland, Quezon City, National Capital Region, Philippines

Overview

Role within our Global Business Services (GBS). This position is responsible for managing and processing invoices, ensuring timely payments, and maintaining accurate financial records.

Responsibilities

• Perform invoice processing to ensure that all bills and employee reimbursements are settled accurately and on time
• Coordinate with receivers to confirm that all invoices are matched and address any invoice discrepancies swiftly
• Generate payment proposals for electronic transfers, checks, and wires, adhering to the global policy
• Investigate and resolve payment issues while collaborating with both internal and external stakeholders
• Maintain records of all AP documents, including invoices, approvals, statements, etc.
• Oversee the AP mailbox, ensuring that all inquiries, invoices, and other communications are addressed promptly and professionally
• Respond to AP inquiries from vendors and internal stakeholders
• Develop and communicate AP reports as requested by the AP and T&E Supervisor or Manager
• Audit employee expense reports in accordance with our global policy, utilizing the Concur expense system
• Foster strong relationships with employees and communicate closely with end users to ensure the timely submission of reports
• Assist employees on the use of the Concur expense system and best practices for expense reporting
• Help perform periodic expense compliance audits to ensure the integrity of expense payments in alignment with local and global policies
• Collaborate with other AP and T&E Analysts in the event of payment errors to resolve issues and ensure expenses are paid on time
• Draft training materials and resources for employees regarding expense policies and procedures
• Generate periodic reports from Concur to provide KPIs and facilitate the continuous improvement of expense reimbursement processes

Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• 0 – 3 years of relevant experience in accounts payable, expense auditing, or financial management
• Highly detail-oriented with the ability to work under tight deadlines in a high-volume, fast-paced team environment
• Strong analytical and communication skills
• Fast learner of technology and coachable

Preferred

• Master’s degree in a relevant field or Chartered Accountant designation

Technical Skills and Knowledge

• Proficiency with Microsoft Office Suite
• Familiarity with financial software and Oracle
• Solid understanding of payables and expense processes and best practices

Languages

• Philippines: Fluency in English and proficiency in at least one additional language (Thai, Mandarin, German, or Spanish), both spoken and written

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. Our work focuses on reducing carbon emissions and improving energy efficiency through HVACR technology and cold chain solutions. We invest in the development of our people to help them thrive personally and professionally. We offer flexible and competitive benefits, including flexible time off and parental leave.

Inclusion & Equal Opportunity

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to a workplace free of discrimination or harassment.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance
• Industries: Climate Technology Product Manufacturing

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