AP and T&E Analyst
5 days ago
Copeland — Quezon City, National Capital Region, Philippines
OverviewWe are seeking an AP and T&E Analyst within our Global Business Services (GBS). This role is responsible for managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. The position requires coordination with internal and external stakeholders and support for expense reporting and Concur-based processes.
Responsibilities- Perform invoice processing to ensure all bills and employee reimbursements are settled accurately and on time
- Coordinate with receivers to confirm that all invoices are matched and address any invoice discrepancies swiftly
- Generate payment proposals for electronic transfers, checks, and wires, adhering to the global policy
- Investigate and resolve payment issues while collaborating with both internal and external stakeholders
- Maintain records of all AP documents, including invoices, approvals, statements, etc.
- Oversee the AP mailbox, ensuring inquiries, invoices, and communications are addressed promptly
- Respond to AP inquiries from vendors and internal stakeholders
- Develop and communicate AP reports as requested by the AP and T&E Supervisor or Manager
- Audit employee expense reports in accordance with our global policy, utilizing the Concur expense system
- Foster strong relationships with employees and ensure timely submission of expense reports
- Assist employees on the use of the Concur expense system and best practices for expense reporting
- Help perform periodic expense compliance audits to ensure integrity of expense payments
- Collaborate with other AP and T&E Analysts to resolve payment errors and ensure timely expenses
- Draft training materials and resources for employees regarding expense policies and procedures
- Generate periodic reports from Concur to provide KPIs and support process improvements
- Essential: Bachelor’s degree in Finance, Accounting, Business Administration, or related field
- 0 – 3 years of relevant experience in accounts payable, expense auditing, or financial management
- Highly detail-oriented with the ability to work under tight deadlines in a high-volume environment
- Strong analytical and communication skills
- Fast learner of technology and coachable
- Master’s degree or Chartered Accountant designation
- Proficiency with Microsoft Office Suite
- Familiarity with financial software and Oracle
- Solid understanding of payables and expense processes and best practices
- Philippines: Fluency in English and proficiency in at least one additional language (Mandarin, both spoken and written, is required)
Across the globe, we are united by a singular purpose: sustainability. We invest in the development of our people and offer flexible and competitive benefits plans to meet individual and family needs. We are an Equal Opportunity Employer and strive to provide a workplace free of discrimination or harassment.
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