Office Secretary

2 months ago

Makati, Philippines Virmar Manpower Services Corp. - Cavite Branch Full time
Role Overview:

Virmar Manpower Services Corp. is looking for aspiring individuals as "SECRETARY" to be assigned at one of our biggest and exclusive client at Makati City. The ideal candidate must possess excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks effectively. This role is crucial in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities:

- Administrative Support: Provide comprehensive clerical support – including managing phone calls, emails, and correspondence – ensuring timely and professional communication.

- Document Management: Prepare, review, and distribute accurate documents, reports, and presentations. Ensure all documentation is filed and stored correctly for easy retrieval.

- Meeting Coordination: Schedule and organize meetings, appointments, and events, including preparing meeting agendas and taking minutes.

- Office Operations: Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.

- Data Entry & Management: Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.

- Customer Service: Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.

- Support to Teams: Collaborate with various departments to ensure a smooth workflow, offering assistance with projects and daily tasks as needed.

Required Skills:

- Organizational Skills: Strong ability to prioritize tasks and manage time effectively in a fast-paced environment.

- Communication: Excellent verbal and written communication skills, with a focus on clear, professional interaction.

- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with basic office equipment.

- Attention to Detail: High level of accuracy and attention to detail in all tasks, ensuring quality and consistency.

- Problem-Solving: Ability to anticipate needs and resolve issues proactively with a solution-oriented approach.

- Team Player Attitude: Ability to work collaboratively with others, fostering a positive and supportive work environment.

Qualifications:

Female only
18-38 years old
Preferably a graduate of BS in Office Administration, Secretarial or other related courses
At least 5’2 in height
With at least 1 year of solid experience as office secretary or personal secretary.
Proven experience as an office secretary, administrative assistant, or other similar role
Good looking and with pleasing personality
With excellent communication skills (oral and verbal)
Willing to be assigned at Makati City

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