Senior Inventory Specialist

Job Title: Senior Inventory SpecialistDepartment: Finance & AccountingReports To: ControllerLocation & Time Zone: Remote | Pacific Standard Time Position Overview Senior Inventory Specialist is responsible for ensuring the accuracy, integrity, and proper valuation of all inventory‑related financial data. This role bridges accounting precision and operational visibility by managing inventory transactions, reconciliations, and reporting across multiple systems and distribution channels. The ideal candidate has a strong accounting foundation, deep familiarity with retail or distributor inventory flows, and the ability to identify, investigate, and resolve variances independently. This position plays a key role in supporting monthly close processes and providing timely, accurate insights to management. Key Responsibilities 1. Recording & Tracking Ensure all inventory‑related transactions – including purchases, sales, returns, write‑offs, and transfers – are accurately recorded in the accounting system and aligned with operational data. Maintain and monitor perpetual inventory records; reconcile periodic counts and ensure adjustments are properly reflected in the general ledger. Review supporting documentation to verify the completeness and accuracy of entries across warehouses and distribution centers. 2. Valuation of Inventory Apply and maintain the appropriate inventory valuation method (FIFO, LIFO, Weighted Average, etc.) consistently in line with company policy and GAAP. Ensure all inventory costs include applicable components such as freight, duties, and handling fees. Review and record reserves and adjustments for obsolete, slow‑moving, or damaged inventory in coordination with Operations and Finance leadership. 3. Reconciliation Reconcile physical inventory counts with accounting and ERP records on a monthly, quarterly, or annual basis. Investigate and document the root causes of variances between actual and book balances, implementing corrective measures as needed. Coordinate with warehouse teams, operations, and accounting to ensure alignment of data across all systems. 4. Reporting & Month‑End Close Support Prepare detailed inventory schedules and reconciliations for month‑end and year‑end close. Ensure timely and accurate calculation of Cost of Goods Sold (COGS) in accordance with accounting standards. Assist the Controller in preparing inventory‑related reports and analyses for internal management, financial statements, and audits. Support audit requests and maintain well‑documented audit trails for all inventory transactions. 5. Analytical & Operational Support Perform aging and slow‑moving inventory analyses and recommend accounting actions such as write‑downs or reclassifications. Partner with Sales and Operations to validate promotional (Promo/TPR) impacts and ensure accurate accounting treatment. Support DC allocation accuracy and cost transfer reconciliations as needed. 6. Systems & Tools Utilize ERP and reporting systems to manage, analyze, and reconcile inventory data. Maintain familiarity with distributor portals (UNFI, KeHE, WFM) for data extraction, order tracking, and validation. Develop and enhance reporting tools in Excel using advanced functions (INDEX/MATCH/XLOOKUP, Pivot Tables; Power Query a plus). 7. Communication & Collaboration Communicate findings clearly and concisely to the Controller and other Finance leaders. Summarize key insights and provide executive‑level updates on trends, risks, and exceptions. Proactively flag issues, propose solutions, and ensure alignment with cross‑functional partners. Qualifications Education: Bachelor’s degree in Accounting, Finance, or a related field (CPA or CMA is a plus but not required). Experience: Minimum of 5 years in inventory accounting, audit, or cost accounting within retail, distribution, or consumer goods environments. Technical Proficiency: Strong Excel skills (advanced formulas, Pivot Tables, Power Query a plus). Proficiency with ERP systems (e.g., NetSuite, SAP, QuickBooks Enterprise, or equivalent). Familiarity with distributor portals such as UNFI, KeHE, and WFM. Knowledge: Strong understanding of GAAP principles related to inventory valuation and COGS. Experience with reconciliation, variance analysis, and month‑end close processes. Core Competencies & Culture Fit Highly detail‑oriented with strong analytical and problem‑solving skills Calm and composed under pressure, especially during close windows. Demonstrates ownership, accountability, and respect for SLAs. Operates with an “8‑player” mindset — proactive, dependable, and collaborative. Strong communicator capable of simplifying complex issues for executive audiences. #J-18808-Ljbffr