Purchasing Operations Specialist

2 weeks ago

Taguig, Philippines Knoll Ridges Consultancy, Inc. Full time

Process Design & Optimization Analyze current purchasing processes to identify gaps, inefficiencies, and areas for improvement. Collaborate with the Business Process Manager/Owner and Business Stakeholders to implement solutions that enhance process efficiency. Act as a liaison between the purchasing team and other departments to facilitate smooth process transitions. Assist to implement optimized to-be process flows, controls, and documentation Assist to maintain and update standard operating procedures (SOPs), process maps, and work instructions to ensure compliance and clarity in procurement processes. Support ERP-related process changes and integration with tools like Ariba, Fieldglass, and GTS Assist in designing, implementing, and executing the Purchase Order cleanup and maintenance process. Tool Management & Optimization Support the management and optimization of purchasing tools, ensuring they are utilized effectively by the team Provide training and support to purchasing teams on the effective use of tools to maximize efficiency and compliance. Work with IT and system vendors to troubleshoot, update, and enhance purchasing platforms and tools as necessary. Monitor tool performance, address issues, and drive automation to improve purchasing and procurement outcomes. Assist in organizing training sessions for End Users, Purchasing teams on process compliance and tool usage Policy Development & Enforcement Support to communicate and train relevant teams on policy changes, ensuring widespread adoption and adherence. Data & Performance Analytics Support to Track, analyze, and report key performance indicators (KPIs) to measure the effectiveness of purchasing processes, tools, and governance (e.g. purchasing cycle time, purchase requisition/order quality, catalog coverage). Support to develop and maintain dashboards and reports in collaboration with IT and analytics teams to monitor purchasing performance. Leverage data insights to make informed decisions and provide recommendations for continuous improvement. Training & Stakeholder Engagement Act as a subject matter expert (SME) on purchasing processes, tools, and governance frameworks, providing guidance and support tooperational purchasingteamsand stakeholders. Conduct regular training sessions to improve team proficiency in governance, compliance, and tool optimization. Collaborate with cross-functional teams to ensure smooth process transitions and the integration of purchasing tools. Project Involvement Support purchasing-related projects, deliver purchasing process related actions ensuring project timelines, objectives, and deliverables are met. Coordinate across global and regional teams to align purchasing policies, processes, and governance frameworks. Assist to manage change initiatives related to the implementation of new purchasing processes or systems. #J-18808-Ljbffr

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