Office Administrator

Administrative & Office Management Executive (47684)

Posted today

Responsibilities

• Oversee office administration, including general affairs, HR, accounting, and secretarial tasks
• Support Japanese expatriates and visitors with travel, logistics, and office coordination
• Assist with payroll processing, compliance reporting, and labor law requirements
• Manage confidential information with professionalism and discretion
• Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)
• Prepare and maintain reports, records, and documentation for smooth office operations
• Contribute to procedures and requirements related to the future local incorporation of the office

• Qualifications
• Proven experience in administration, HR, payroll, accounting, secretarial support, or office management
• Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements
• Strong organizational skills with the ability to handle confidential information responsibly
• Proactive and independent, with the ability to drive tasks without constant supervision
• Effective communication skills in English and Filipino
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Posted 1 day ago

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for all walk-in clients, assist, and greet them.
• Assist Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team to identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry
• Organize filing of records: sales invoices, check and cash vouchers, delivery receipts, etc., ensuring confidentiality at all times
• Maintain and update the inventory of the showroom. Create requests of needed supplies
• Manage petty cash system
• Document daily administrative tasks; maintain the record and files
• Coordinate schedules, arrange meetings, distribute memos and reports and ensure everyone is kept current on necessary company news and information
• Manage and record all incoming and outgoing documents
• Maintain training records and databases to track participant attendance, feedback, and completion
• Manage employee records (201 file) and provide support to the Office Management team on onboarding, terminations, and updating employee information in database
• Provide HR-related support such as recruitment, monitor and manage employee time off requests, payroll processing, employee benefits
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team
• Provide administrative functions and perform other duties as assigned by the President/MD

QUALIFICATIONS :

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field
• At least 2 years of experience in sales is preferred; fresh graduates with strong interest in sales encouraged to apply
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus
• High initiative, independence, and flexibility; ability to think creatively
• Fluent in English with strong verbal and written communication skills
• Time management and organization; calendar management for multiple projects
• Ability to work independently and prioritize tasks; strong problem-solving skills, detail-oriented, can-do attitude

Posted 1 day ago

Job Qualifications

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields
• Experience in document handling, archiving, or compliance work preferred
• Familiarity with data privacy and labor documentation standards in the Philippines
• Detail-oriented, organized, and able to handle confidential information with discretion
• Proficient in Microsoft Office and document scanning tools
• Amenable to work in Makati City
• Can start ASAP

Job Responsibilities

• Review and categorize physical PX documents across multiple floors
• Identify missing or misfiled records and flag inconsistencies
• Scan and digitize documents using approved tools and formats
• Label and index files for easy retrieval and compliance tracking
• Ensure secure transfer and storage of digital files in centralized systems
• Follow Pfizer's internal data governance protocols
• Ensure alignment with GWE handover requirements and BCP standards
• Assist in preparing documentation for internal audits or legal reviews
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications
• Provide weekly progress reports and flag risks or delays

IsExpired: false