HR Specialist/Assistant

5 days ago

Pasay, Philippines MC GROUP Full time

HR Assistant provides administrative and clerical support to the Human Resources department, assisting with tasks like recruitment, onboarding, record maintenance, and payroll processing. They also support employee relations, manage internal and external communications, and help ensure compliance with HR policies and labor laws.

Responsibilities

1. Recruitment and Onboarding Support

  • Posting job advertisements on job boards and career pages
  • Scheduling interviews and communicating with candidates
  • Assisting with screening resumes and applications
  • Preparing onboarding materials and coordinating new hire orientation

2. Employee Records Management

  • Maintaining and updating employee files and HR databases
  • Ensuring all personnel records are complete and compliant
  • Handling confidential information with discretion

3. Administrative Support

  • Preparing HR documents such as employment contracts and letters
  • Assisting with payroll by providing relevant employee information
  • Supporting HR-related projects (e.g., performance reviews, training sessions)

4. Benefits and Attendance

  • Assisting employees with benefits enrollment and inquiries
  • Tracking employee absences, vacations, and leaves
  • Generating attendance and leave reports for HR or management

5. Communication and Employee Relations

  • Responding to HR-related queries from employees and managers
  • Helping organize employee engagement activities or events
  • Supporting conflict resolution efforts and maintaining a positive work environment

6. Compliance and Policy

  • Ensuring company HR policies are up-to-date and followed
  • Assisting in audits and compliance documentation
  • Staying informed about labor laws and HR best practices
Qualifications
  • Bachelor’s degree in Human Resources, Business Administration, or related field (or pursuing).
  • Prior experience in an administrative or HR role is an advantage.

Key Skills

  • Strong communication skills – verbal and written.
  • Organizational skills – ability to multitask and prioritize tasks.
  • Attention to detail – especially with documentation and data entry.
  • Discretion and confidentiality – in handling sensitive employee information.
  • Tech proficiency – especially with MS Office (Word, Excel, Outlook); experience with HR software is a plus.
  • Interpersonal skills – ability to work well with employees at all levels.
  • Basic knowledge of labor laws and HR best practices.
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