Administrative Assistant

19 hours ago

Southern Manila District, Philippines DOXA Talent Full time

Join to apply for the Administrative Assistant role at DOXA Talent

Role Summary

Our client is looking for an Administrative Assistant whose primary responsibilities involve data entry and administrative tasks, with a slight focus on accounting.

Work Schedule

9:00 AM – 6:00 PM Australian Standard Time (7:00 AM – 4:00 PM Philippine Standard Time)

Position Type

Full Time

Work Arrangement

Remote

Essential Functions
  • Handle data entry
  • Provide administrative support
  • Provide accounting and client support
  • Manage documents and collection
  • Provide research support
  • Perform ad-hoc tasks as needed by the business
  • Journal weekly stock takes for corporate QLD stores
  • Journal weekly sales and perform bank reconciliation to the point‑of‑sale system; reconcile daily cash takings for Corporate QLD stores
  • Assist in the preparation of weekly reporting results for Corporate QLD stores
  • Manage the accounts payable inbox (e.g., process RSO invoices, respond to AP queries)
  • Process amortization journals and maintain schedules for RSO invoices
  • Review and process employee reimbursement submissions in line with company policy
  • Assist with weekly payment list (including flagging non‑corporate store invoices due for payment) and batching of invoices
  • Manage accounts receivable (e.g., create accounts receivable invoices and follow up on outstanding collections)
Qualifications
  • Bachelor’s degree in finance preferred
  • Fresh graduates are welcome to apply
  • Experience using Oracle NetSuite ERP is highly regarded but not essential
  • Strong organization, oral and written communication skills
  • Strong attention to detail required
  • Aptitude in data management and customer relationships
  • Ability to function in an autonomous environment—independent worker, self-directed
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Outsourcing and Offshoring Consulting
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