Project Management Assistant

Project Management Assistant – The Aivee Group

Location: Marikina, Taguig, National Capital Region

Salary: ₱900,000 - ₱1,200,000

Posted: 1 day ago

Project Management Assistant will provide administrative, logistical, and project coordination support to ensure the timely and successful execution of various initiatives under The Aivee Group. This role requires a detail-oriented and highly organized individual who thrives in a fast-paced, client-centric, and aesthetics-driven environment.

Responsibilities

• Project Planning & Coordination: Support the Project Manager in the development and execution of project plans, timelines, and workstreams across multiple departments (e.g., operations, marketing, IT, finance, procurement). Coordinate cross-functional project teams to ensure alignment of objectives, deliverables, and schedules. Assist in setting up project workflows, ensuring project goals are clearly defined and well-communicated.
• Administrative & Documentation Support: Prepare and maintain comprehensive documentation including project briefs, status reports, meeting notes, risk logs, and implementation plans. Track progress against milestones and maintain organized records of communications, contracts, permits, and other project documents. Assist in internal and external audit preparation related to project deliverables, when necessary.
• Communication & Stakeholder Management: Serve as a central point of contact between departments, vendors, and external partners to facilitate clear and consistent communication. Schedule and coordinate meetings, presentations, and reviews with internal teams and stakeholders. Follow up with stakeholders on assigned action items and ensure completion within deadlines. Assist in the sourcing, vetting, and coordination of third-party suppliers, contractors, or service providers. Monitor vendor deliverables to ensure alignment with quality standards, project scope, and budget. Support in processing vendor quotations, purchase requests, and service agreements in coordination with procurement.
• Budget & Resource Tracking: Work closely with the finance and procurement teams to track project-related expenses and ensure budget adherence. Maintain cost monitoring reports and assist in forecasting resource needs for upcoming project phases. Ensure all project expenses are properly documented and reconciled.
• Quality Assurance & Compliance: Monitor project tasks for adherence to operational and branding standards. Assist in the preparation of materials and reports for quality audits or regulatory inspections related to clinic builds, medical equipment installations, or service rollouts. Identify potential risks or delays early and escalate them for mitigation planning.
• Special Projects & Support Initiatives: Provide ad hoc support on corporate initiatives such as new clinic openings, digital platform rollouts, events, training rollouts, or internal process improvements. Conduct industry research and benchmarking as needed to support decision making. Participate in brainstorming sessions, pilot programs, and post-implementation reviews.

Qualifications

• Must be a graduate with a Bachelor’s Degree in Civil Engineering or Architecture or related field. Licensed Professional (PRC board passer) preferred.
• Proficiency in Microsoft Office Suite; knowledge in AutoCAD, SketchUp, or project tracking tools is a plus.
• Preferably at least 1 year of relevant experience; fresh graduates are welcome to apply.
• Strong organizational and multitasking skills; highly detail-oriented, creative, and eager to learn and grow.

Note: This advertiser has chosen not to accept applicants from your region.

Posted 1 day ago

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About the role: We are seeking a talented Project Management Assistant to join our team in Manila Bankers Life Insurance Corp, Makati City. Full-time role supporting project management initiatives and contributing to success.

What you'll be doing

• Provide administrative support to the project management team, including scheduling meetings, organizing travel, and maintaining project documentation
• Prepare project status reports, presentations, and other deliverables
• Coordinate with cross-functional teams to ensure smooth project implementation
• Contribute to the development and maintenance of project management tools and templates
• Provide general office support and handle inquiries

What we're looking for

• Minimum 1 year of experience as a Project Management Assistant or in a similar role
• Strong organizational, time management, and communication skills
• Proficiency in Microsoft Office; familiarity with project management software is a plus
• Proactive, detail-oriented, and collaborative

What we offer

• Competitive salary and bonuses
• Comprehensive benefits including health insurance and retirement plan
• Professional development opportunities
• Supportive work environment and flexible arrangements

About us

Manila Bankers Life Insurance Corp is a leading life insurance and financial services provider in the Philippines.

This advertiser has chosen not to accept applicants from your region.

Other similar Project Management roles include positions in fashion brands, engineering, and IT services with varying locations and requirements. Refer to the original posting for full details and regional eligibility.