EXECUTIVE ASSISTANT

3 weeks ago

Pasig, Philippines Axeia Development Corp. Full time

Executive Assistant Executive Support role delivering high-level administrative and operational assistance to executive leadership. Administrative Support Serve as the point of contact among executives, employees, clients, and external partners Manage expense reports and reimbursements Maintain electronic and physical files, records, and databases for easy retrieval Provide high-level administrative support to the Executive Officers, including managing calendars, scheduling meetings, and handling correspondence Anticipate the needs of executives and proactively manage logistical support (e.g., preparing travel arrangements, anticipating document needs) Meeting Coordination Prepare agendas, meeting materials, and presentations for board meetings and key stakeholder discussions Take detailed minutes during meetings, distribute them promptly, and track action items to ensure follow-up Assist in managing projects and deadlines related to executive initiatives to ensure smooth operations Handle special tasks and ad‑hoc assignments as required Communication Management Coordinate and prioritize internal and external communications, serving as the liaison between executives and stakeholders Screen and direct phone calls, emails, and correspondence to the Executive Officers, ensuring priority communications are addressed promptly Draft and prepare responses to emails, letters, and other correspondence on behalf of the Executive Officers Manage sensitive communications with discretion, ensuring confidentiality and professionalism in all interactions Project Coordination and Report Generation Discern key insights and trends from data and generate comprehensive reports for the Management team Collect, analyze, and present relevant data from various sources to generate actionable reports for the executive team Maintain and update reporting templates, dashboards, and data systems to ensure efficiency and accuracy Support executives with ad‑hoc data analysis and reporting needs as required Requirements A Bachelor's Degree in Business Management, Office Management, Engineering or equivalent Proven experience as an Executive Assistant or in a similar role Experience in project management and problem‑solving is a plus Experience working in the real estate industry is a plus Strong organizational and time management skills with the ability to manage multiple tasks simultaneously Must be keen to details, high level of discretion and professionalism, and dependable with high work ethics and customer service Possesses dynamic personality, able to deal with all levels in the organization Ability to work independently and as part of a team Excellent communication skills, both verbal and written Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software #J-18808-Ljbffr

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