Document Controller

4 weeks ago

Taguig, Philippines Citimax Group, Inc. Full time

Responsibilities

  • He/she is in charge of the Document Management by maintaining ,Organizing, storing, and retrieving documents /records both physically and electronically, in accordance with company policies and procedures.
  • Ensures that the documents and records are accurate, up-to-date, and easily accessible. This role is crucial for maintaining compliance, efficiency, and overall business operations.
  • Tracks, monitors and manages document versions to ensure the right version is accessible to the right people at the right time.
  • Ensures that documents adhere to regulatory requirements, industry standards, and internal policies.
  • Reviews and audits documents to verify accuracy, completeness, and compliance.
  • Communicates and collaborates with stakeholders, project leaders, and other departments about document changes and updates.
  • Enter/encode data, maintain records, and prepare reports related to document control.
  • Prepare, process, and follow up on all permits and licenses required for business operations and projects (e.g., DENR, NCIP, LGU, DA, BIR, SEC, DOLE).
  • Liaise with government agencies to ensure timely approvals and renewals.
  • Archives documents according to established procedures and retention policies.
Qualifications
  • Must be knowledgeable in permit acquisition.
  • Must be a college graduate.
  • At least 5 years work experience.
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